Office Manager

Job Description

Job Description

King Media, an internationally recognized marketing and advertising agency based in East Lansing, MI, seeks a full-time administrative assistant to join our vibrant team. If you are organized, detail-oriented and experienced, consider joining us at King!

This is a full-time in-person position for our East Lansing office.

Key Responsibilities:

Each day is different, but typical responsibilities for this position include:

• Provides advanced administrative support, demonstrating a good understanding of technical and business terminology, as well as a deep understanding of the agency's operations, procedures, and personnel.

• Learning and maintaining the office systems that keep the agency running smoothly.

• Assisting with the accounts receivable process, including creating, sending and filing client invoices.

• Processing checks for deposit, including matching received checks with client invoices and confirming payment accuracy.

• Assisting with the invoice reconciliation process, including comparing vendor invoices to contracts, evaluating for proper delivery, and matching vendor invoices to the proper client invoice.

• Assisting the agency’s accounting firm with accounts payable, including entering vendor invoices and scheduling payments.

• Manages the front office, copy room, kitchenette, conference room, and general office supplies/guest supplies and ensures all areas are neat, well stocked, and equipment is functioning properly.

• Assisting the President and Vice President with appointment scheduling, meeting follow-up, client communication and assorted administrative tasks.

• Excellent telephone etiquette and customer service skills.

• Assumes responsibility for maintaining ongoing projects as needed.

• Updating and maintaining the agency CRM platform with proper contact information for clients, vendors and other parties.

• Assisting the Accounts team with various project coordination tasks, as time and skill permit.

• Assisting the President and Vice President with special projects, as time and skill permit.

Qualifications

• 7+ years as an office manager or administrative assistant for a professional services company

• Proficient in QuickBooks or similar accounting software

• Strong computer and software skills, including Outlook, Word, Excel and PowerPoint

• Proficient in online file storage platforms such as Google Drive and Dropbox

• Experience with multi-function printers

• Detail-oriented, organized and able to quickly prioritize

• Professional demeanor and commitment to maintaining the agency brand in all interactions

Founded in 1999, King Media is a full-service marketing, advertising, public relations and digital media agency with clients across the country. Our work has garnered 180 national and international awards. But more importantly, we’re constantly using research-based strategies and compelling creative to move the needle for our clients. As part of our team, you'll enjoy a dynamic and supportive work environment where creativity is encouraged, and fresh ideas are welcomed. If you’re ready to take your career to the next level and work with a passionate team, consider joining King Media.

Company Description

Founded in 1999, King Media is a full-service marketing, advertising, public relations and digital media agency with clients across the country. Our work has garnered 180 national and international awards. But more importantly, we’re constantly using research-based strategies and compelling creative to move the needle for our clients. As part of our team, you'll enjoy a dynamic and supportive work environment where creativity is encouraged, and fresh ideas are welcomed. If you’re ready to take your career to the next level and work with a passionate team, consider joining King Media.