Village Clerk

Job Opportunity: Village Clerk – Village of Dansville

Location : Dansville, Michigan

Reports To: Village President and Village Council

Application Deadline: Applications will be considered until April 30, 2026

Schedule: Minimum of 4 publicly posted office hours/week; estimated 30 hours a week

& attendance at all DDA & Village Council meetings.

About the Role:

The Village of Dansville is seeking a detail-oriented, civic-minded, and highly organized

person to serve as a key administrative officer. The Clerk will play a crucial role in managing

official records, supporting public meetings, ensuring regulatory compliance, and

facilitating communication between residents, officials, and external agencies.

This is an excellent opportunity for someone passionate about public service and

community operations, who values transparency, efficiency, and professionalism.

Key Responsibilities:

1. Records & Meeting Administration

- Prepare, distribute, and post meeting agendas and notices in compliance with the

Open Meetings Act

- Accurately record, publish, and archive meeting minutes and all Village

documentation (ordinances, resolutions, contracts, etc.)

- Serve as parliamentarian during Village Council meetings

- Maintain complete and secure records of Village operations

2. Public Communication & FOIA

- Respond to public inquiries and provide accurate information about Village

services, ordinances, and policies

- Manage Freedom of Information Act (FOIA) requests in compliance with state law

- Update and maintain the Village’s website and communication materials

3. Financial & Administrative Duties

- Collaborate with the Village Treasurer on payroll, invoices, and budget preparation

- Maintain financial records as required by the General Law Village Act – Act 3 of 1895

- Manage licenses, permits, and Village document issuance

4. Legal Compliance & Reporting

- Ensure the Village remains compliant with local, state, and federal regulations

- Prepare and submit required filings, reports, and census/audit documentation

- Liaise with government agencies and legal counsel as needed

5. Human Resources Administration

- Manage recruitment, onboarding, personnel files, and benefits

- Support policy development and training

- Coordinate employee evaluations and workplace compliance

6. Additional Duties

- Serve as Cemetery Sexton and Street Administrator

- Provide general administrative support and assist with Village projects and

community initiatives

Required Qualifications:

- Knowledge of municipal operations and laws, including the Open Meetings Act,

FOIA, and DDA regulations

- Strong recordkeeping, administrative, and communication skills

- Ability to work independently and collaboratively

- High level of integrity, discretion, and professionalism

- Proficient in Microsoft Office Suite and digital communication platforms

- Comfortable engaging with the public in a helpful, courteous manner

Preferred Qualifications:

- Previous experience in local government, public administration, or similar role

- Familiarity with financial software and municipal reporting tools

- Certification or coursework in municipal clerk training

Professional Development Requirements:

- Must be (or become upon hire) a member of the Michigan Association of Municipal

Clerks (MAMC)

- Enroll in and complete the MAMC Basic Institute (or equivalent training program)

within 3 years

- Commitment to ongoing professional development and continuing education

Work Environment:

- Expected to maintain a minimum of 4 public office hours per week. This minimum

does not represent the total expected workload. The Clerk is responsible for fulfilling

all duties of the position, which will require additional time in the office or working

remotely, depending on the needs of the Village.

- Attendance required at all DDA and Village Council meetings (evenings)

- Combination of in-office and remote work allowed depending on workload and

responsibilities

- Frequent interaction with residents, officials, and outside agencies

- Yearly review held

Compensation:

Based on experience.

Benefits and training opportunities may be available.

How to Apply:

Interested candidates should submit a cover letter, resume, and up to three professional

references to: [email protected]

All applicants will be contacted to set up a time for an interview.

Join us in supporting the Village of Dansville through transparent, effective, and

community-driven governance.

We look forward to meeting you!

Pay: Up to $23,000.00 per year

Benefits:

• Flexible schedule

Work Location: In person