Archivist Associate Laboratory Records & Specimen Archives

Archivist Associate - Laboratory Records & Specimen Archives

Location: 54943 N Main St Mattawan MI 49071 (Onsite)

Duration: 6 Months (Short-Term Project Possible Extension)

Schedule: Monday Friday 8:00 AM 4:30 PM (Some overtime possible; may start early at 6:00 AM; some shift flexibility)

Pay Rate: $18/hr. W2 All Inclusive

Open Positions: 3

Interview Format: Onsite group interviews (5 8 candidates/group)

Dress Code: Casual Office Attire

JOB SUMMARY

The Laboratory Records & Specimen Archives Associate (Archivist Associate) plays a key role in supporting the receipt login storage retrieval distribution shipment disposal and documentation of materials submitted for archival purposes. This includes study records biological specimens and samples . The role requires strong attention to detail compliance discipline and the ability to work within validated archival systems to ensure accurate tracking retention and regulatory adherence.

KEY RESPONSIBILITIES

• Receive log organize store retrieve distribute ship and dispose of archived materials (records study samples biological specimens).
• Perform and document procedures in compliance with SOPs protocols methods data integrity standards and regulatory requirements .
• Maintain the integrity and security of archived materials following archive security standards.
• Assist internal and external stakeholders with requests for both current and finalized study materials.
• Use the archival management system to index track and maintain study materials and records.
• Review departmental and study-specific documentation for accuracy completeness and compliance.
• Prepare materials for shipment or disposal including boxing labeling and data compilation .
• Maintain organized filing systems and ensure proper retention and storage of archived records.
• Work under time-sensitive deadlines while following structured and regulated procedures.
• Perform other related duties as assigned.

EDUCATION & EXPERIENCE REQUIREMENTS

• HS Diploma GED or Associates Degree required.
• 1 2 years of relevant experience preferred (archiving records management specimen handling regulated lab support or data entry).

SKILLS & COMPETENCIES

• Strong verbal and written communication skills.
• Basic proficiency in Microsoft Office (Excel Word Outlook) .
• Ability to learn and work with validated systems or archival platforms.
• Strong organizational skills and ability to manage multiple tasks.
• High attention to detail accuracy and documentation excellence.
• Ability to work extended hours (evenings/weekends) as required.
• Physical ability for light lifting handling boxes and prolonged standing/sitting.
• Ability to wear PPE and meet necessary vision requirements (close color depth perception focus adjustment).

CANDIDATE SELF-ASSESSMENT QUALIFYING SKILL MATRIX

Instructions: Rate your skill level from 1 (Beginner) to 10 (Expert) and provide years of experience any relevant comments.