Accounts Payable Specialist (In-Office)

Accounts Payable Specialist

Full-Time | In-Office | Ann Arbor, MI

Overview and Role:
For over sixty years, Shar Music has supported musicians, educators, and orchestras with quality instruments and dedicated service. We are seeking a detail-oriented Accounts Payable Specialis t to manage invoices, process payments, and maintain accurate records that keep our financial operations running smoothly.

Essential Duties & Responsibilities

• Prepare weekly accounts payable (A/P) forecast reports, including upcoming invoices, recurring expenses, historical payment trends, and expected obligations.
• Enter and process vendor invoices accurately, ensuring proper coding, purchase order matching, and timely approval.
• Maintain consistent communication with vendors regarding invoice receipt, payment terms, and issue resolution.
• Prepare and process weekly payments (checks, ACH, wires) in accordance with vendor terms.
• Reconcile bank and credit card statements, investigating and resolving discrepancies.
• Post journal entries related to A/P and maintain accurate financial records.
• Support month-end and year-end closing with A/P reports, reconciliations, and accruals.
• Ensure compliance with established standard operating procedures (SOPs) for payment processing and vendor onboarding.
• Assist with internal and external audits by providing reports and supporting documentation.
• Manage and file digital and physical records for invoices, contracts, and compliance documentation.
• Process employee expense reports and tax exemption certificates.
• Provide administrative support to the accounting department as needed.
• Adhere to performance standards and KPIs to maintain accuracy and efficiency.
• Perform other duties as assigned.

Desired Qualifications

• High school diploma or equivalent required; bachelor’s degree in Accounting, Business Administration, or related field preferred.
• 2–3 years of experience in accounts payable or general accounting preferred.
• Proficient in Microsoft Office Suite (especially Excel)
• Familiar with accounting software (e.g., NetSuite, QuickBooks).
• Strong attention to detail, accuracy, and organizational skills.
• Effective written and verbal communication skills for working with vendors and internal teams.
• Ability to manage multiple priorities, work independently, and collaborate within a team.

Benefits (Full-Time Employees)

• 401(k) with company match
• Medical, Dental, and Vision insurance
• Life, Short- and Long-Term Disability coverage
• Generous PTO
• Employee discount program

To learn more about Shar Music and our Company Culture , check out our socials:

Our Website:
Facebook: //
Instagram: : //
TikTok: //
Twitter: //twitter.com/SharMusic_
YouTube: //

Shar Music is an Equal Employment Opportunity employer. All aspects of employment are governed on the basis of merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other category.