Quality Coordinator

Early Education Center / Full-Time, Non-Exempt Position YMCA of Greater Nashua

Position Summary

The Quality Coordinator plays a critical role in supporting the YMCA of Greater Nashua’s Early Education Center by ensuring all programs operate in full compliance with New Hampshire Child Care Licensing regulations, YMCA policies, funding requirements, and accreditation standards. This position oversees compliance systems, documentation management, regulatory readiness, and quality assurance practices that support safe, high-quality, and mission-driven early childhood programs.

The Quality Coordinator works collaboratively with program leadership and classroom staff to promote operational excellence, child safety, and continuous improvement while helping create an environment where children, families, and staff can thrive.

Our Y And Our Region:

The YMCA of Greater Nashua is a well-respected and leading association serving Southern New Hampshire. Nashua is conveniently located approximately 45 minutes from Boston, less than an hour from New Hampshire’s seacoast, and within easy access to the White Mountains and year-round outdoor recreation opportunities.

Compensation and Benefits:

The YMCA of Greater Nashua offers a competitive benefits package for full-time employees including:

• Comprehensive medical and dental insurance
• Paid time off including vacation, holidays, and sick time
• YMCA family membership
• Program discounts including classes and youth sports
• YMCA-funded retirement contributions after two years of qualified service
• Professional development and training opportunities

Key Responsibilities

Licensing & Regulatory Compliance

• Maintain compliance with all NH Child Care Licensing regulations.
• Ensure adherence to requirements from federal, state, and city funding sources.
• Maintain readiness for inspections, monitoring visits, and licensing reviews.
• Support NAEYC accreditation preparation and documentation.

File & Documentation Management

• Maintain staff files in compliance with licensing regulations.
• Maintain children’s files including medical forms, enrollment paperwork, and required documentation.
• Ensure all background checks, trainings, and credentials remain current.
• Creating a systematic process to ensure compliance.

Program Monitoring

• Conduct regular internal compliance reviews of classrooms and center documentation.
• Work with the Director to prepare for licensing inspections – Daily Classroom observations with checklist.
• Monitor ratios and regulatory requirements.
• Support Food Service Staff and USDA Regulations.

Reporting & Data Management

• Complete required daily, weekly, and monthly reports.
• Assist with grant reporting and regulatory documentation.
• Maintain program records in accordance with licensing and funding requirements.

Training & Policy Implementation

• Ensure staff understand licensing regulations and YMCA policies.
• Support staff training on mandated reporting, emergency preparedness, and safety procedures at monthly staff meetings.

Safety Oversight

• Monitor facility safety, health standards, and cleanliness.
• Ensure emergency procedures and documentation remain current and visible.

Qualifications

• Bachelor’s degree in Early Childhood Education, Child Development, or related field preferred.
• Strong knowledge of New Hampshire Child Care Licensing Regulations.
• Experience with licensing compliance, audits, or program administration preferred.
• Strong organizational, documentation, and reporting skills.
• Ability to manage multiple regulatory requirements and deadlines.

YMCA Child Protection Commitment

The YMCA of Greater Nashua is committed to providing a safe and welcoming environment for all children and families.

All staff are expected to:

• Follow all YMCA Child Protection and Praesidium safety policies and procedures.

• Report safety concerns, incidents, or suspicious behavior immediately in accordance with YMCA and New Hampshire Child Care Licensing Bureau requirements.
• Complete all required child abuse prevention and risk management training annually.
• Support a culture of safety, accountability, and inclusion.

• YMCA Compentencies:

• Relationships:Builds rapport and relates well to others.
• Inclusion:Works effectively with people of different backgrounds, abilities, opinions, and perceptions.
• Innovation:Embraces new approaches and discovers ideas to create a better member experience.
• Quality Results:Strives to meet or exceed goals and deliver a high-value experience for members.
• Self-Development:Pursues self-development that enhances job performance.

Our Culture:

Our mission and core values are brought to life by our culture.

At the YMCA of Greater Nashua:

• We are welcoming: We are open to all and create spaces where everyone can belong.
• We are genuine: We value you and embrace your individuality.
• We are hopeful: We believe in your potential to make a meaningful impact.
• We are nurturing: We support your growth and development.
• We are determined: We work together to strengthen our community every day.

The YMCA of Greater Nashua does not discriminate in employment opportunities or practices on the basis of race, color, faith, gender, pregnancy, national origin, age, disability, sexual preference, gender identity, veteran status, citizenship status, genetic information, or any other characteristic protected by applicable law.