HR Assistant

Job Description

Job Description

Our team is expanding and looking to hire an HR/Admin Assistant. We are looking for a dynamic and driven candidate who is interested in joining a fast-growing global company in the automotive sector.

The position is responsible for providing administrative support to the Plant Manager/Department Managers and assisting with translation and interpretation works. Translate documents/ drawings between English and Chinese. Other duties include:

1. Office Management:
   • Manage office supply vendors and service providers.
   • Ensure timely procurement and cost control of office-related materials and services.
   • Maintain records of contracts, invoices, and supplier performance.
   • Seats Arrangement.
2. Company-Owned and Leased Vehicle Management:
   • Maintain records of company vehicles and lease contracts.
   • Coordinate maintenance schedules, insurance, and renewals.
   • Support employees with assigned vehicles and ensure compliance with usage policies.
3. Company-Owned and Rental Housing Management:
   • Coordinate the maintenance and rental of company-owned properties.
   • Manage leases for corporate rental housing for employees or visitors.
   • Support housing arrangements for relocated or temporary staff.
4. Visitor Support:
   • Coordinate travel logistics including vehicle rentals and lodging for traveling employees.
   • Liaise with hotels and rental agencies to ensure best rates and availability.
   • Maintain travel records and provide administrative support for reimbursements.
5. Self-Insurance Benefit Invoicing & AP Coordination:
   • Download and track invoices for self-funded employee benefits (e.g., medical, dental).
   • Reconcile statements and invoices with Accounts Payable (AP) team.
   • Ensure timely submission and processing of payments.
6. Stop-Loss Insurance Billing & Payment Applications:
   • Handle invoice management and payment requests related to stop-loss insurance.
   • Maintain accurate records for audit and compliance.
7. Annual Data Analysis and Reporting:
   • Collect and analyze HR and administrative data (e.g., usage trends, cost reports).
   • Prepare annual reports for internal review and strategic planning.
8. Other Administrative Duties as Assigned.

Qualifications:

• Associate’s degree or above in Business Administration, HR, or related field.
• 1–3 years of administrative, HR, or office management experience.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Bilingual preferred (English and Mandarin/Chinese is a plus).

Why work for Minth? Here are the advantages of working at Minth.

• International development platform
• Dynamic and efficient team
• All-round personal improvement
• Personalized humanistic care
• Diversified working atmosphere
• Modern office setting
• Competitive compensation package