Associate Director of Grant Management

Job Description

Job Description

Title:

Associate Director of Grant Management

Group/Team:

Community Impact and Development

Reports To:

Executive Impact and Equity Officer

Status:

Full Time

FLSA

Classification:

Salaried, Exempt

Minimum Salary:

$64,320

POSITION SUMMARY

The Associate Director of Grant Management plays a critical role in overseeing the full lifecycle of federal, state, local, and private grants. This position ensures that United Way of South Central Michigan (UWSCMI) actively pursues mission-aligned funding opportunities, develops strong and competitive grant applications, and maintains compliance with all reporting requirements and deliverables.

The Associate Director serves as a key connector across departments-including Finance and Accounting, Community Impact, Development, and the Executive Office-to ensure coordination and alignment throughout the grant process.

This position is hybrid with a minimum of three days in the office a week in any of the UWSCMI offices (Kalamazoo, Battle Creek, Jackson, Lansing). Occasional travel within the region is required. 

Please note: This position may be posted in multiple locations but it represents a single opportunity. Duplicate postings are intended to reach a broader candidate pool and reflect regional hiring flexibility.

KEY RESPONSIBILITIES

Grant Prospecting and Writing

• Proactively build and maintain relationships, conduct online research, and leverage prospecting tools (e.g., Foundation Search) to identify grant opportunities that align with UWSCMI's mission and strategic priorities.
• Collaborate with internal stakeholders to develop and submit high-quality, compelling grant applications, taking ownership of timelines, accuracy, and submissions.
• Develop and maintain a centralized content bank of organizational information, narratives, and data to support efficient and consistent grant proposals.

Grant Compliance & Reporting

• Oversee approved funding contracts/grant agreements to ensure that documentation and reporting requirements are met prior to due dates.
• Prepare information and reports for internal and external stakeholders.
• Collaborate across departments to design and lead the implementation of policies, procedures, and systems that align with community needs, funder requirements, and organizational goals.

Cross-Functional Collaboration

• Engage in team, committee, and workgroup meetings through active participation or facilitation, as required.
• Partner with UWSCMI team members to maintain a centralized tracking system of grant renewal dates, reporting dates, and grant application due dates.
• Lead collaboration with Finance and Accounting to manage grant budgets and maintain documentation required for audits and financial reporting.
• Serve as staff liaison for UWSCMI Fiscal Sponsorships as assigned.
• Support Community Impact team in the management of UWSCMI grant processes as assigned.

Perform other duties as assigned.

JOB REQUIREMENTS

• Demonstrate a commitment to equity, diversity, and inclusion and ability to apply anti-oppressive and anti-racist principles in the workplace.
• Experience in grant writing, grant management, and/or project management, with strong collaboration skills and the ability to coordinate cross-functional teams to achieve grant development goals. A bachelor's degree is preferred; however, equivalent experience-such as four years of relevant work or a combination of education and experience (e.g., two years of college and two years of related work)-will also be considered.
• Outstanding interpersonal and communication skills with the ability to work with diverse populations including ALICE households and those disproportionately represented among ALICE.
• Strong written communication skills with ability to communicate complex information effectively to donors and grant funders.
• Ability to use grant management software with high technical skill, prior experience preferred.
• Previous experience developing or executing against program budgets.
• Proven ability to manage multiple projects with defined deadlines and guidelines, while anticipating and adapting to seasonal or fluctuating workloads.
• High level of independent thinking and judgment, combined with solid logical and ethical reasoning.
• Exceptional ability to organize data, files, and processes with a strong attention to detail.
• Knowledge of Microsoft Office computer applications.

SALARY: All of the roles within UWSCMI have pay ranges that commensurate with the knowledge, skills, and abilities of the successful candidate. The annual salary for this position is $64,320/year.

ABOUT UWSCMI

United Way of South Central Michigan (UWSCMI) gathers the power of three legacy organizations-Capital Area United Way, United Way of the Battle Creek and Kalamazoo Region, and United Way of Jackson County-to mobilize financial and volunteer resources, partners, and voices, creating equitable and lasting change for the most vulnerable people in our communities.

Our vision: Strong, caring communities where every person is valued, thriving, and connected for the common good.

Our path: Our work lifts our local communities by reducing racial and economic disparities; addressing the needs of ALICE (Asset-Limited, Income Constrained, Employed) households in financial stability, education, health, and basic needs; and creating opportunities for every person to reach their full potential.

EQUITY, DIVERSITY, AND INCLUSION

UWSCMI is committed to dismantling systemic inequities that continue to cause harm for Black, Indigenous, and other People of Color (BIPOC), Lesbian, Gay, Bisexual, Transgender, Queer, Intersex and Asexual (LGBTQIA+) people, women, and people with disabilities. We believe that these communities must be centered in the work we do. We strongly encourage applications from people with these identities or who are members of other marginalized communities. We are continuously building capacity and accountability into our policies, practices, and partnerships. We seek those who can lead and move alongside us in this work.

NOTE

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

BACKGROUND CHECK DISCLOSURE

We require background checks for certain roles. The checks are completed by ProScreening and results are only ever communicated to the Hiring Manager if they may impact someone's employment. We do not use prior arrests, only convictions. These convictions will only be considered as hiring criteria if they are directly connected to the roles & responsibilities of the job (for example, financial related convictions for a finance officer). We know that the criminal legal system is not equitable, and negatively impacts marginalized communities - specifically people of color - at rates much higher than other identities. This is why our background check process is only in place for explicit situations.

TOTAL REWARDS PACKAGE

United Way of South Central Michigan offers a competitive total rewards package including a competitive salary, medical coverage with an employer contribution of 85% towards single coverage and 70% towards dependent coverage, dental and vision with a 90% employer contribution towards single and dependent coverage, life insurance with an employer-paid benefit of 2 times annual salary, short-term disability and long-term disability effective the date of hire. In addition, United Way provides a 10% employer contribution into the 403(b) retirement plan each year with full vesting after 3 years of service and 20 days Paid Time Off, 13 days Paid Sick Time, 5 Paid Volunteer Days, 3 Floating Holidays and 11 Paid Holidays each year (Paid time off, sick time. Paid volunteer time and floating holidays are prorated the first year).