Office Manager

ABOUT SLATE

At Slate, we’re building safe, reliable vehicles that people can afford, personalize and love—and doing it here in the USA as part of our commitment to reindustrialization. The spirit of DIY and customization runs throughout every element of a Slate, because people should have control over how their trucks look, feel, and represent them.

| WHO WE ARE LOOKING FOR

Slate is looking for an energetic, organized, detail-oriented experienced Office Manager to join our growing team. The Office Manager is responsible for overseeing and monitoring general office operations at the Slate headquarters, located in Troy, MI and will report to the Chief Human Resource Officer. The Office Manager is key to ensuring daily functions run efficiently, creating an environment of exceptional customer service with superb computer skills, resourcefulness, and a positive and friendly demeanor to ensure external visitors and internal team members receive the wide variety of support and services needed as part of daily business interactions. Will support executive staff in a variety of tasks contributing to a seamless and professional office environment.

| WHAT YOU GET TO DO

• Lead and oversee day-to-day front office operations and administration to ensure that all employees and guests are set up for success.
• Primary point of contact for building management, vendors, and service providers
• Oversees the maintenance, cleanliness and functionality of the office space
• Coordinate office repairs, improvements and space planning
• Coordinate with Facilities, Purchasing and IT for the maintenance of office equipment, including copiers, appliances, shred bins, and vending machines.
• Manage outgoing and incoming mail, and packages, and notifies agents and staff when items arrive via Fed-Ex, UPS, etc.
• Oversee budget management, order, receive and reconcile all expenses for all supplies, events, meetings, travel and other needs of the Executive Leadership Team (ELT) and Human Resources (HR) teams.
• Manage administrative activities required by the ELT, including travel administration for domestic and international trips, completing business expense reconciliations, and other requests as needed.
• Coordinate travel and meeting arrangements for ELT.
• Create and manage a tracking system for company office supplies and inventory.
• Manage general office projects and assignments supporting the ABS Team.
• Collaborate with HR, IT and Facilities to identify resources needed for employee groups and office common areas.
• Work with the HR team, Facilities, and Safety to create office policies and procedures, onboard new hires, and assist with office layout changes.
• Greet visitors and oversee the Slate main phone line, ensuring all calls are answered in a timely manner and routed and screened to the appropriate contact person.
• Serves as a point of contact for key business meeting coordination and work independently or in conjunction with HR and Marketing for onsite and off-site event management.
• Draft meeting prep materials, attend team meetings and take minutes when applicable, document action plans, and follow-up on tasks assigned.
• Ensure compliance with safety, security, and accessibility standards.
• Adhere to federal and state regulations.
• Adhere to all company policies, processes, and procedures.
• Performs other duties as requested, directed, or assigned.
• Predictable and reliable attendance.

| WHAT YOU BRING TO THE TEAM

• Bachelors’ degree in business administration, hospitality, finance, or related field or associates degree plus equivalent experience.
• 8 years of previous office management, facilities , or executive assistant experience functioning in a professional capacity.
• Minimum of five (5) years of experience with the full suite of Microsoft office products including Outlook, Teams, Excel, Word and PowerPoint.
• Professional appearance and a positive, poised, and cheerful demeanor.
• Must be outgoing and genuinely enjoy interacting with people at all levels in a professional manner.
• Highly responsive with ability to manage multiple projects with rapidly changing priorities with minimal direction.
• Outstanding customer service.
• Must be discrete, tactful, diplomatic, and possess the ability to proactively problem-solve and provide service excellence to internal and external customers/guests.
• Excellent interpersonal, written, and verbal communication skills.
• Sensible, detail-oriented, proactive, and a team player.
• Strong organizational skills and the ability to prioritize multiple competing demands.
• Ability to deal with potentially difficult internal and external customers.
• Ability to prioritize duties and meet deadlines.
• Must be willing to commute to Troy, MI location Monday-Friday.

WHY JOIN TEAM SLATE?

At Slate, we’re fueled by grit, determination, and attention to detail. The start-up spirit of ingenuity and resourcefulness move our business forward. Team Slate fosters a culture of excellence, innovation, and mutual respect, and is motivated by shared principles.

• Safety First

• Delight Customers

• One Team

• Relentless Improvement

• Fast, Frugal, and Scrappy

• Respectful Collaboration

• Positive Legacy

WE WANT TO WORK WITH PEOPLE THAT REFLECT THE COMMUNITIES IN WHICH WE OPERATE.

Slate is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.

Slate is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected].