Procure-to-Pay Disbursements Specialist

Join HECO Inc. as a Procure-to-Pay Disbursements Specialist

Step into a day where your precision keeps our operations humming. Morning begins with triaging the AP inbox, reviewing and coding a high volume of invoices. You perform three-way matches against purchase orders and receipts, flag discrepancies, and partner with procurement and other teams to get issues resolved quickly. Midday is all about preparing disbursements: weekly check runs plus ACH, wire, and other electronic payments. Throughout the day, you field vendor questions, reconcile statements, and keep documentation airtight. As month-end approaches, you assist with accruals and prepare AP aging reports, and when audits arrive, you supply clear documentation and explanations.

What you will handle

• Review, code, and process a high volume of vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receipts, and invoices to ensure completeness and accuracy.
• Schedule and execute weekly check runs along with ACH, wire, and other electronic payments.
• Respond to vendor inquiries and resolve payment discrepancies promptly.
• Reconcile vendor statements and follow up on outstanding items.
• Support month-end close activities, including accruals and AP aging reports.
• Maintain thorough documentation and uphold internal controls and company policies.
• Collaborate with procurement and cross-functional partners to resolve invoice or PO-related issues.
• Provide documentation and explanations during audits.

Qualifications

• Associate or bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
• 2+ years of hands-on accounts payable or similar accounting experience.
• Solid grounding in general accounting principles and AP best practices.
• Comfort with technology and new systems.
• Excel proficiency, including data sorting and filtering.
• Exceptional accuracy, attention to detail, and organization.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Strong interpersonal and communication skills.

Preferred experience

• ERP systems and automated AP workflow tools.
• Familiarity with 1099 processing and sales tax compliance.
• Background in high-volume, multi-entity environments.

Compensation

$45-50k depending on experience level.

Benefits

Health insurance, Life Insurance, PTO, 401(k)

Core proficiency

Accounts Payable (AP)