Office Manager

At Smile our passion is to reimagine dentistry and how people experience it. To that end we focus on doing one thing better than anyone elseeasy integrated dental care. Smile is West Michigans first and only multi-specialty dental practice combining adult dentistry (Smile) pediatric dentistry (Little Smiles) and orthodontics (Smile Orthodontics). This allows each of our offices (Grand Rapids Grand Haven North Muskegon and Holland) to provide a one-stop destination for the dental needs of the entire family.

To learn more about our office check out our website here: office managers serve as leaders and are the heart and soul of the practice.  Our managers focus on partnering with our doctors to optimize practice performance and provide the best patient experience.  By joining our team you will have: 

• Work-Life Balance: (Monday-Thursday 7:40am-5:00pm Fridays 7:40am-1:00pm) 

• Time Off: Up to 3 weeks PTO 8 Paid Holidays (PTO rolls over!) 

• Parental Leave: Up to 3 weeks paid 

• 401(k) Match 

• Health Benefits: Medical dental vision HSA & FSA earn up to $2000/year when selecting our quality care plans 

• Employee Assistance Programs: Free 24/7 support for personal financial & legal issues 

• CE & Growth: SPEAR access continuing education 

• Wellness Perks: $28/month gyms 12K on-demand workouts when selecting our quality care plans 

• Pet Insurance: Flexible plans 24/7 telehealth for your pet 

Compensation: $/ Year

Key Responsibilities 

• Post insurance and patient payments verify insurance and appeal denied insurance claims 

• Check in patients and preparing and presenting simple treatment plans 

• Complete end of day 

• Run daily weekly and monthly reports from practice management system 

• Conduct daily huddle meetings 

• Establish schedules and work assignments for team members according to workload space and equipment 

• Identify problems provide training to team members and deliver feedback 

• Maintain Practice Management System to store accurate data and produce reports.   

• Authorize expenditures to budget.   

Competencies and Qualifications: 

• Ability to delegate tasks effectively 

• Proactively manage performance expectations 

• Prioritization of competing commitments and initiatives 

• Ability to manage up across and down effectively 

• Strong verbal and written communication 

• Customer service experience 

• Leadership and management experience  

• Dental office experienced (preferred) 

Additional Information: 

We provideequal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. 

Working Environment & Physical Requirements  

Working conditions include those typically seen in an office environment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times. 

Remote Work :

No

Employment Type :

Full-time