Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support daily payment operations for a services organization in Detroit, Michigan. This role focuses on maintaining accurate invoice processing, timely disbursements, and dependable reimbursement handling while helping keep financial records current and well organized. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced office environment.

Responsibilities:
• Process vendor invoices by reviewing documentation, assigning the appropriate accounting codes, and entering transactions accurately into the payables system.
• Handle daily internal payment requests and ensure approvals and supporting materials are complete before submission.
• Coordinate timely check runs and other approved payment methods while maintaining accuracy in amounts, coding, and distribution.
• Compare vendor statements against internal records, investigate inconsistencies, and resolve outstanding items with appropriate follow-up.
• Serve as a point of contact for supplier payment questions and provide clear, responsive communication to address concerns.
• Maintain orderly accounts payable files and supporting documentation so records are easy to retrieve and audit-ready.
• Provide coverage for accounts payable leadership when needed and help maintain continuity of departmental workflows.
• Contribute to broader accounting and administrative activities as assigned to support team operations.• Prior experience in accounts payable or a closely related accounting support role.
• Working knowledge of accounting software, including general ledger and accounts payable applications; experience in a legal environment is helpful.
• Strong proficiency with Microsoft Excel, Word, and Outlook.
• Ability to stay organized, manage competing deadlines, and produce accurate work in a busy setting.
• Effective written and verbal communication skills with the professionalism to interact with vendors, clients, attorneys, and internal staff.
• Ability to work independently, use sound judgment, and handle sensitive information with discretion.
• Consistent attendance, punctuality, and a high level of attention to detail.