Fabrication Shop Office Manager

Alberici is a diversified construction company that partners with leading organizations to build the critical structures that improve lives and strengthen communities.

Since our founding in 1918, Alberici has built some of North America's most challenging projects. Along the way, we've earned a reputation for executing with quality, safety and trust backed by 100+ years of experience providing construction solutions to the automotive, commercial, civil, energy, food & beverage, healthcare, heavy industrial, industrial process and water industries.

When it comes to our team, Alberici employees are built differently. We seek the best and brightest, and are committed to investing in our people and providing the training and resources they need to learn, grow and advance.

Are you Built for the Challenge ?

Position Overview:

General Office Support

• Performs all administrative duties as required, including, but not limited to: visitors logs, parking logs, maintain organized office, stock office/kitchen supplies, ensures office equipment in working order, manages mail services, processing and distribution of mail.
• Greets and receives visitors at office establishment, determines nature of business and directs visitors to destination.
• Facilitates operational logistics such as organization of meetings, conference rooms, conference calls, etc.
• Coordinates lunches for administrative staff and prepares PowerPoint presentations as needed.
• Processes invoices through Workflow application.
• Provides support for project control and document control services.
• Tracks shop incentive programs.
• Maintains and tracks job application logs for shop positions, employee training records, and craft vacation calendar.
• Tracks attendance policy violations and creates disciplinary actions for those as necessary.
• Schedules appointments, maintains calendars, maintains office distribution lists, arranges business itineraries and coordinates travel requirements for management.
• Processes Weekly Timesheets for managers as requested.
• Prepares and audits/edits expense reports and organization/seating charts.
• Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties.
• Other duties as assigned.

HR & Payroll Support

• Assists with onboarding new employees, and maintains new employee/safety orientation sign-off sheets & drug testing logs.
• Reviews Project Orientation Package (State & Federal withholding documents, I-9, harassment, etc.) with all new employees.
• Processes new hires and separation paperwork as required. Coordinates with union administrator on items such as union dues, membership, and health & welfare status.
• Enters, reviews and submits shop payroll.
• Provides management with accurate workforce reports as required, including but not limited to: shop roster, badge-in records and payroll.
• Coordinates FMLA paperwork and tracking with Employment Resources.
• Tracks shop employee service and retirement awards, and end of year payouts.
• Maintains shop employee personnel records and all other union records and correspondence.
• Tracks probationary employees.
• Other duties as assigned.

Qualifications:

Associate's degree and two to four years related experience and/or training, or equivalent combination of education and experience. Proficient with Outlook and Microsoft Office with intermediate knowledge of payroll data entry and Procore or other project management software. Professional demeanor, communication, and interpersonal skills commensurate within a business environment. Able to promptly, thoroughly, and accurately to inquiries and manage multiple tasks at once. Exceptional grammar and spelling skills required.

#LI-Onsite

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)