Administrative Assistant/Logistics Assistant

About the opportunity:

SWCA Environmental Consultants seeks a Logistics Assistant to our Sheridan, Wyoming operations and field staff. The ideal candidate is a proactive, organized problem solver with strong communication skills, dedicated to supporting a diverse team of technical specialists for smooth and efficient operations. This position is responsible for providing supporting to our Operations Administrator in office administrative support, office reception, travel logistics coordination, document production, project and business development coordination, and potentially serve as an office safety representative.

This is a temporary, hourly, non-exempt position , starting in April 2026 and running until the end of August 2026. We are anticipating that hours will start at 20-22 hours a week in April and May and then go to 40 hours a week for the summer months . This role will be based out of the Sheridan, Wyoming office and will report into our Operations Administrator for the Sheridan office.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

Our Vision (the North Star) : Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

Core Values : We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning , we #NeverSettle and #SWCAGivesBack . We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals who are committed to our culture.

Purpose : Our company purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story.

What you will accomplish:

• Support project logistics for project/task managers regarding project needs; assisting with preparation of and updates to project schedules; coordinating and scheduling staff for fieldwork; arranging travel, vehicles, equipment, and supplies for staff; collecting safety forms and expense receipts, and assisting staff with expense reporting.
• Support health and safety compliance tasks, scheduling training courses, and monthly reporting.
• Help track office inventory, maintenance, organization, and billing of field data and safety equipment, including technology asset management (e.g., field tablets and GPS equipment).
• Help manage and organize safety gear, securing travel, outgoing and incoming forms, and data, tracking expenditures and reconciling billing.
• Help manage a fleet of company-owned and rental vehicles and coordinating vehicle maintenance and repairs as needed.

Experience and qualifications for success:

Minimum Qualifications

• Minimum of a High School diploma or demonstrated equivalent.
• Demonstrated ability to support operations, perform administrative work, work collaboratively and be organized
• Ability to travel to and work from the Sheridan office up to three days a week.
• Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint (preferably Version 2010).

Preferred Qualifications

• Associate degree or higher in business, administration, office technology or a related field.
• Up to three (3) months to one year of related administrative or logistical experience.
• Experience with additional software applications such as Adobe Acrobat Professional.
• Previous administrative assistant or related job experience in a related, project-based industry (e.g., environmental services, architecture & engineering, construction).
• Experience supporting and coordinating marketing-related activities.

Skills and Attributes

• Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise
• Experience with scheduling and meeting coordination.
• Ability to write and communicate clearly.
• Strong customer service approach and problem-solving ability.

SWCA is a 100% employee-owned company, and we build our success together. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms. We offer a supportive, team-oriented work environment and competitive wages and benefits, including a 100% employee stock ownership plan (retirement). We are expanding our team in nationally, and are looking for motivated individuals who take pride in delivering high-quality project work. If you thrive in the pursuit of ensuring excellence and ownership in your work as well as collaborating in a dynamic team environment, this is a great opportunity for you!

If you need assistance accessing SWCA’s website, completing the online application, or require a confidential conversation related to the Americans with Disabilities Act, please contact us at [email protected] or call 1-480-581-5378. We are committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency.

An employee in this Sheridan-WY-based position can expect a hourly rate of $18.73 to $23.54. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses.

SWCA is proud to be an Equal Opportunity Employer and encourages women, minorities, individuals with disabilities, and veterans to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

#LI-CR1 #ind-swca