Administrative Assistant

Asset Management Administrator

Location: Royal Oak, MI

Schedule: Full-Time, Temporary Assignment

Work Environment: 100% On-Site

Position Summary

Ultimate Staffing is seeking a Asset Management Administrator on behalf of our client, a growing commercial real estate organization in Royal Oak, MI. This position will provide administrative support to the Asset Management team, assisting with leasing, insurance, property management, and portfolio administration activities. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Assist with collecting, tracking, and filing Certificates of Insurance for new and existing tenants.
• Support the administration of liability claims and maintain related tracking logs.
• Respond to tenant requests for insurance documentation.
• Coordinate lease abstraction activities, including document preparation, quality review, and system updates.
• Prepare and distribute lease-related approval forms and assignment documentation.
• Support lease administration efforts, including amendments, renewals, assignments, and option exercises.
• Manage delivery notices and commencement date agreements for new lease transactions.
• Assist with onboarding newly acquired properties and preparing tenant welcome packages.
• Collect, organize, and maintain tenant financial statements and monthly sales reports.
• Monitor onboarding and offboarding processes and maintain accurate records.
• Provide administrative support for special projects and department initiatives as assigned.

Qualifications

• 3 to 5 years of administrative support experience.
• Proficiency with Microsoft Office Suite, including Excel.
• Experience working with MRI or other property management software preferred.
• Bachelor's degree preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize multiple assignments and meet deadlines.
• Self-motivated with a proactive approach to problem-solving.
• Excellent verbal and written communication skills.
• Experience supporting commercial real estate, property management, leasing, or asset management teams is a plus.

Ideal Candidate

The successful candidate will be a dependable and adaptable professional who enjoys working collaboratively across departments. They will demonstrate strong follow-through, accuracy, and the ability to manage confidential information while supporting a busy asset management function.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.