Traveling Assistant Project Manager

ASSISTANT PROJECT MANAGER 

Position Summary 

WIELAND’s Assistant Project Managers support the Project Team(s) in the day-to-day coordination, planning and successful execution of projects. This role focuses on developing essential skills and first-hand experience in both the field and office side of the management of a project. APM’s support the Project Manager, Superintendent(s) and Project Accountants. 

  Job Functions

• Assist in the creation of bid packages, distribute bid documents, and clarify bid related questions as needed with trade partners in an efficient manner. 
• Create, manage, and update Submittal Log and RFI Communications and related workflow in a timely manner. 
• Update, manage, and distribute construction documents, including drawings, specifications and safety documents to all parties needed.
• Maintain document control of all critical information under your responsibility including, bid packages, permits, submittals, RFI’s, change orders, contracts, insurance certificates, safety documents, schedule updates, and daily logs. 
• Assist and manage the close-out process including creating and management of the punch list. Assemble and distribute close-out documents including warranties, as-built drawings, and operation and maintenance manuals in a timely manner. 
• Review trade partner quotes based on cost and completeness of scope.
• As scope changes arise, facilitate trade partner pricing, generate proposals, options, and solutions for approval by project team. 
• Communicate well with team members, trade partners and owners creating strong working relationships. 
• Identify potential issues or risks and collaborate with the Project Manager and team to develop and implement solutions .
• Schedule and perform post bid interviews to verify scope, schedule, and cost resulting in selection of trade partners that will represent WIELAND. 
• Review and track initial safety requirements and course of construction safety documents alongside team.
• Assist in preparing and distributing Commitments/Subcontracts within30 days of project award and execution of the Prime Contract. 
• Ensure all trade partners have a signed subcontract agreement, and the correct insurance certificate on file prior to beginning work onsite and monitor future compliance. 
• Participate in pre-construction including constructability, logistics, schedule, etc.
• Assist in permitting and inspection process.
• Participate in financial activities to gain knowledge and understanding of the project budget.
• Review / Approve invoices in a timely manner as a tier-1 reviewer.
• Manage and resolve conflicts regarding scope and/or cost throughout the project.
• Prepare and distribute change orders quickly and accurately.
• Update the project schedule in a timely manner as needed by the project team.
• Create and distribute meeting agendas and minutes as determined in the project start-up meeting.
• Protect the interests of the Owner and cultivate a positive relationship for future business.
• Seek assistance and clarification from project team where applicable. 
• Communicate positively and effectively with other companies and departments.
• Ability to receive methods for improvement or constructive criticism.
• Respects differences and similarities; listens and takes the time to understand viewpoints of others. 
• Maintains and displays company values and culture.
• Flexibility to travel as projects demand.

Key Performance Indicators (bolded)

Qualifications 

• Experience or interest in construction management.
• Procore experience, preferred.
• Excellent communication skills, both verbal and written.
• Ability to understand and use technology in the field.
• Ability to travel as needed.

Additional Job Information 

Wieland offers an excellent total compensation package to include competitive health benefits, with both a Standard Plan and HDHP with an HSA. A 401K plan contributing a match of 25%. Also providing cutting edge technology to improve the efficiency and safety of our employees and construction sites.