Administrative assistant

The Michigan Judicial Institute is looking for qualified applicants for the position of Administrative Assistant II. Reporting to the MJI Director, the Administrative Assistant provides administrative and secretarial support for division staff. The primary focus of this role is evaluating, tracking, and managing mandatory continuing judicial education. The Administrative Assistant will achieve this by independently performing a variety of operational or administrative tasks requiring a thorough knowledge of departmental policies and procedures to achieve division goals. Essential duties and responsibilities include, but are not limited to, the following;

• Serve as primary contact troubleshooting inquiries or complaints pertaining to mandatory continuing judicial education.

• Assist with maintaining records pertaining to mandatory continuing education for judicial officers.

• Generate reports pertaining to mandatory continuing education.

• Handle logistics by arranging meeting facilities, accommodation for the guests, distribution of materials, instructional aids, take and distribute minutes and perform any other relevant duties in order to ensure a successful event.

• Assist in maintaining project deadlines, scheduling appointments, taking MCJE Board Meeting minutes, and recording attendance.

• Draft, type, format, proofread, and correct correspondence, attendance lists, reports, charts, graphs, spreadsheets, training materials and documents.

• Receive and distribute incoming mail and e-mail. Respond to routine inquiries or draft responses within appropriate guidelines and also prepare outgoing mail and e-mails.

• Assist in preparation of reports and publications.

• Maintain office documents, review invoices and receivables, monitor expenditures, and maintain educational records and transcripts.

• Perform a variety of operational and administrative tasks such as assisting in the development and maintenance of internal websites; managing office supplies, equipment, files, other inventories, and maintaining travel information by following departmental procedures.

• Occasionally assign and review work of temporary staff and assist in their training by following departmental policies and procedures.

• Make travel arrangements, prepare and compile travel vouchers, and maintain travel records.

• Other duties as assigned.

EDUCATION AND EXPERIENCE: High school diploma and two to three years of college, technical, or business school that would result in an associate’s degree. Three years of secretarial or clerical experience.

KNOWLEDGE AND ABILITY: Advanced computer skills required; excellent interpersonal and communication skills; and proficiency in word processing, presentation, database, and spreadsheet applications. Ability to multitask and prioritize multiple projects with competing deadlines and attention to detail.

PHYSICAL REQUIREMENTS: Required to lift and transport materials, equipment, and supplies weighing up to 45 pounds.

WORK LOCATION: Official work-site location is the Hall of Justice. Remote work may be available in accordance with the MSC/SCAO Remote Work Policy.

TO APPLY: Please email your cover letter and resume in Microsoft Word or Adobe PDF format to [email protected]. Please include “Administrative Assistant II” in the subject line. If you cannot e-mail applicant materials, please contact Judicial Resources (517) 373-1147 for assistance.

POSTING DEADLINE: OPEN UNTIL FILLED, first review on October 20, 2025

AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $53,181.36 - $67,797.36 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person