Executive Personal Assistant

Job Description

Job Description

This full-time position provides direct administrative and organizational support to Kim Bode, both professionally and personally. The role requirs proactive management of scheduling, inbox, meeting logistics, digital systems, research, and a variety of personal coordination tasks.

Key Responsibilities

• Manage all calendar activity, scheduling meetings, appointments, and travel to ensure preparedness and punctuality.
• Organize and prioritize the inbox, draft and respond to emails, flag important correspondence, and maintain clear communication records.
• Prepare meeting agendas and materials, take detailed notes, and coordinate follow-up on action items.
• Track and complete task lists, supporting ongoing and special projects.
• Set up and optimize digital tools and workflow systems.
• Organize and maintain digital files and document systems for efficient, logical access.
• Conduct research, synthesize findings, and support decision-making as needed.
• Coordinate aspects of personal life, such as scheduling appointments, travel arrangements, and event planning.
• Assist with other administrative or operational duties as required.

Requirements

• 4 years of experience in administrative roles, preferably supporting a senior executive or entrepreneur.
• Exceptional attention to detail, with flawless spelling and grammar.
• Demonstrated critical thinking and problem-solving skills; ability to anticipate needs and identify solutions independently.
• Comfortable working with a direct communicator and receptive to candid feedback.
• High standards for performance; able to ask thoughtful questions and minimize mistakes or oversights.
• Proficiency with digital tools, including email and calendar management, project management software, digital filing, and virtual meeting platforms.
• Discretion, professionalism, and reliability in handling confidential or sensitive information.

Logistics

• Full-time position.
• Reports directly to Kim Bode.
• Salary range: $50,000-$63,000.

Company Description

At 8THIRTYFOUR, we tell the stories people remember and develop the humans behind them.

From launching 25,000 lanterns into the sky to organizing citywide scavenger hunts, we show up for the work that matters. That means building a survival school for businesses that can't afford to keep absorbing the cost of the skills gap. The world needs your business, and not growing isn't an option.

It also means showing women, small business owners, and young professionals why owning what makes them weird and embracing their QUIRKSTM is the first step to owning their Big Deal EnergyTM. Putting yourself out there is uncomfortable, but there's power in it.

Company Description

At 8THIRTYFOUR, we tell the stories people remember and develop the humans behind them. \n\nFrom launching 25,000 lanterns into the sky to organizing citywide scavenger hunts, we show up for the work that matters. That means building a survival school for businesses that can't afford to keep absorbing the cost of the skills gap. The world needs your business, and not growing isn't an option.\n\nIt also means showing women, small business owners, and young professionals why owning what makes them weird and embracing their QUIRKSTM is the first step to owning their Big Deal EnergyTM. Putting yourself out there is uncomfortable, but there's power in it.