Office Administrative Assistant

Job Description

Job Description

About Us:
At Novi Northville Montessori, we are committed to providing a safe, nurturing, and educational environment for young children. We believe in fostering a sense of wonder, creativity, and community through hands-on learning. Our team is passionate about early childhood education, and we are looking for a motivated and organized individual to support our administrative functions.

Position Overview:
We are seeking an enthusiastic and detail-oriented Administrative Assistant to join our dynamic preschool office team. The ideal candidate will play a pivotal role in ensuring the smooth operation of the preschool, supporting both staff and parents with their administrative needs. You will be the first point of contact for families and staff, making this position key in helping maintain a positive, welcoming environment.

Key Responsibilities:

• Greet visitors, parents, and staff, providing excellent customer service
• Manage phone calls, emails, and other communication channels
• Assist with student enrollment and registration processes
• Maintain and update student records, forms, and files
• Coordinate schedules for staff meetings, parent-teacher conferences, and other events
• Prepare and distribute newsletters, notices, and other communications
• Order office supplies and maintain inventor
• Provide support to the preschool Director and teaching staff with various administrative tasks as needed
• Help organize school events, field trips, and special activities
• Ensure compliance with licensing regulations and maintain records related to health and safety

Qualifications:

• High school diploma or equivalent required; some college or administrative coursework preferred
• Previous experience in an administrative or office support role, ideally in a preschool or educational setting
• Strong organizational skills with the ability to multitask and prioritize tasks
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Comfortable working with parents, teachers, and young children
• Friendly, approachable demeanor with a passion for helping others
• Ability to maintain confidentiality and handle sensitive information

Why Join Us?

• Work in a fun, friendly, and supportive environment
• Opportunity to make a meaningful impact on young children's lives
• Competitive salary and benefits package
• Family-oriented workplace culture

How to Apply:
Interested candidates are invited to submit a resume and cover letter outlining their qualifications and why they are passionate about working in a preschool environment. Please email your application to [email protected].

We look forward to hearing from you!