Grade 7 Administrative Coordinator - Training

Job Description

Job Description

This vacancy closes at 11:59pm on 8/4/2025

ESSENTIAL FUNCTIONS:

An employee in this classification is required to perform some or all of the following duties, however these do not include all of the tasks which the employee may be expected to perform: Plan, organize and coordinate all trainings for internal agency staff; handle routine administrative matters independently; work collaboratively with staff of all levels and all departments; Coordinate Training department activities; assist and participate in training events; work other than normal hours of operation as needed; provide coordination of professional and paraprofessional personnel; provide coordination of special tasks or functions of the agency; project development and coordination; provide training or coordination of training to staff, contract agency staff; may assist with employee evaluations; may chair or participate in various CMH or external committees or workgroups; may provide Provider Network functions; comply with Alcohol & Drug Testing Policy (06-001-0010) and Background Check Policy (06-001-0015), as well as supervisors/designee directives; maintain confidentiality.

St. Clair County Community Mental Health embraces an employment environment that promotes recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment.

SUPERVISORY RESPONSIBILITIES:

There are no supervisory responsibilities with this position; however the employee may oversee other staff. This position receives supervision from the Employee & Community Relations Supervisor.

MINIMUM QUALIFICATIONS:

Technical Skills

• Education:

- High School Diploma or GED.

• Licensure:

• Valid Michigan Driver’s license

• Experience/Skills:

- 5 years’ of recent experience planning/coordinating trainings for mental health care professionals and other support staff.

- 3 years’ of recent experience working with training software in an Administrator capacity

- Knowledge of federal, state and regulatory training requirements

- In depth knowledge of continuing education processes/requirements for certified/licensed staff, completing CE applications and maintaining files.

- Experience building and generating custom reports, utilizing data fields, setting parameters, and adjusting filters.

- Experience writing and posting web site content.

- Excellent attention to detail and organizational skills.

- Ability to handle sensitive information with discretion and confidentiality.

- Proficient in use of Microsoft Excel and Word software programs.

• Other:

- Must have access to transportation

- Ability to work flexible hours, including evenings and weekends as needed

Behavioral Skills

• Applicants chosen for interview will be evaluated on qualifications related to:

- Ability to exercise some flexibility in problem solving

- Ability to deal with minor conflicts tactfully

- Ability to exercise ingenuity to adapt, alter or improvise alternatives when unexpected situations occur

- Ability to exercise discretion and flexibility

- Ability to use or exert influence in a work process

- Ability to be a “work leader” (of a person or function), or advise others

- Ability to provide, exchange, or explain information which conveys an opinion or evaluation of the facts or analyses

- Ability to develop and/or maintain effective work relationships with new, established or non-receptive individual/organizations through tact, diplomacy and persuasion

PREFERRED QUALIFICATIONS:

Technical Skills

• Education:

- None

• Licensure:

- None

• Experience/Skills:

- None

• Other:

- None

Behavioral Skills

- None

PERSONAL DEMANDS:

Personal demands refer to the physical demands, such as awkward positions, heavy lifting, etc., and the mental demands, such as concentration, attention, perception, etc.

While performing the duties of this job, the employee would expect light, regular physical demand, such as frequent standing or walking; close attention, such as observation of gauges, timers, etc. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

Work environment refers to the elements of work surroundings which tend to be disagreeable or to make the work more difficult. These include, but are not limited to: dust, oil, fumes, water, heat, cold, vibrations, noise, dirt, etc.

While performing the duties of this job, the employee would expect disagreeable elements to be negligible. Good light and ventilation; reasonable quiet.

DISCLAIMERS

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Any offer of employment is contingent upon a criminal background check, reference checks, Recipient Rights check, DHHS Central Registry check (for direct-care candidates), and a five (5) panel drug screen. Potential candidates will be sent to Industrial Health Service for the drug screen at their own expense. The candidate will be reimbursed the cost of the drug screen upon the Agency’s receipt of negative test results.

This position is represented by AFSCME Local 3385. Standardized testing may be utilized during interview process. Postings close at 11:59pm on the Applications Close Date. Internal candidates are given first consideration.