Legal Administrative Assistant

Job Description

Job Description

Hino Motors Manufacturing is an OEM that assembles trucks in West Virginia, automotive components in Arkansas, and operates a parts distribution center in California.

We are currently seeking an Administrative Assistant/Specialist, Legal for our Corporate Headquarter located in Novi, MI reporting directly to the General Counsel. The successful candidate will have excellent interpersonal, communication, and organizational skills.

Key Responsibilities:

• Providing professional administrative support to the Company’s General Counsel, and other legal department members.
• Managing and maintaining the department calendar, office organization and filings, record keeping, and creating, editing, and formatting Microsoft Office documents (Word, Excel, PowerPoint).
• Handling private, sensitive business, and confidential information with discretion, tact, and diplomacy.
• Monitoring, screening, responding to, and distributing incoming correspondence including email communications.
• Preparing weekly, monthly, and special one-time reports as requested.
• Assisting in legal department administration by managing outside legal expense processing and department budget reporting.
• Scheduling and attending meetings with senior business leaders and attorneys with the ability to write minutes, notes, and summarize as requested.
• Assisting with other administrative functions or special projects as needed, including arranging events, document preparation, agenda publishing, and arranging refreshments.
• Other duties as assigned.

Education & Experience Requirements:

• Bachelor’s degree required
• 3 years’ work experience in legal, administrative or general office required.
• Work experience in a legal setting preferred.

Required Skills:

• The successful candidate must demonstrate the following:
  • the highest degree of integrity;
  • the ability to effectively communicate with etiquette by being professional, diplomatic, and tactful in manner;
  • be a highly motivated team player able to develop and maintain collaborative relationships inside and outside of the legal department;
  • the ability to plan, schedule, and organize tasks to achieve goals within or ahead of established time frames;
  • the ability to be flexible and supportive;
  • ability to personally provide high level interactive services to others, and proactively address identified needs and respond accordingly.
• Must work well with staff at all levels within a diverse, multi-cultural, and collaborative environment.

To be considered for this role, the candidate must already have the legal right to work in the United States without requiring visa sponsorship.

Hino Motors Manufacturing U.S.A., Inc. (HMMUSA) requires all new hires to successfully pass a post offer-employment drug screen and background check prior to beginning employment.

All new hires must provide proof of eligibility to work in the U.S.A. within their first 3 days of employment. HMMUSA uses E-Verify.

Hino Motors Manufacturing U.S.A., Inc. (HMMUSA) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, HMMUSA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.