Finance Office Specialist

Job Title : Finance Office Specialist

Hours : Full-time

FLSA Status : Exempt

Reporting Relationship : Chief Financial Officer

Positions Supervised: None

General Job Description:

The Financial Office Assistant supports the day-to-day operations of the Finance Department by assisting with bookkeeping, financial reporting, and administrative tasks. This role helps ensure accurate, timely financial information that supports the mission of Community & Home Supports to address homelessness and poverty

Qualifications :

• Associate’s degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
• 1–2 years of bookkeeping, accounting, or administrative experience; nonprofit finance experience is a plus but not required.
• Proficiency in Microsoft Excel and Word; comfort working with financial software.
• Strong attention to detail and accuracy, with the ability to manage multiple tasks and deadlines.
• Ability to maintain strict confidentiality of financial and personnel information.
• Strong organizational, communication, and teamwork skills.
• Commitment to [Full CHS Name]’s mission to address homelessness and poverty.
• Individuals with lived experience of homelessness are strongly encouraged to apply.

Duties and Responsibilities :

• Assist in maintaining and updating financial and accounting policies and procedures.
• Support bookkeeping and general accounting tasks, including data entry and account reconciliations.
• Assist with accounts payable and receivable processes (coding invoices, payment processing, deposits, etc.)
• Help compile monthly reimbursement documentation for funders.
• Contribute to the preparation of monthly financial workpapers and statements.
• Support the development and monitoring of agency-wide and program-specific budgets.
• Assist in preparing quarterly and annual financial reports for the Board of Directors.
• Help coordinate preparation for the annual audit, including gathering and organizing documentation.
• Participate in month-end and year-end financial close processes.
• Maintain organized and secure financial files and records.
• Purchasing, receiving, inventorying, tracking, and distributing supplies, materials, equipment, etc.
• Help prepare meeting agendas and record, file, and organize meeting minutes.
• Attend relevant meetings and trainings as needed.
• Perform other duties as assigned to support the finance team.

Working Conditions:

Environmental conditions:

• Moderate noise (i.e., business office with computers, phone, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period.

Physical requirements:

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop, kneel to install computer equipment.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Light to moderate lifting in required.

Accommodation(s):

As appropriate and fiscally reasonable.

The above job description is for general informational purposes only and is not intended to be all inclusive or limiting as to specific duties. The Agency reserves the right to modify, interpret, or apply this job description in any way the Agency desires and in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying the position. The described job requirements are subject to change to reasonably accommodate qualified individuals with a disability.

This job description is not an employment contract, implied or otherwise and any employment relationship remains “at-will.”

Community & Home Supports is proud to be an equal employment opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disability status, or any other applicable characteristics protected by law.

Contact:

Send current résumé, cover letter, and references as attachments by email or US Post to:

ATTN: Human Resources

Community & Home Supports, Inc.

3031 W. Grand Blvd. Suite 470

Detroit, Michigan 48202

EMAIL: [email protected]

( Please reference position title only in the subject line )