Capital Project Administrative Assistant

Job Description

Job Description

Our client in Hemlock, Michigan is seeking a detail-oriented and organized professional to provide administrative and project support for capital projects and departmental operations. This position is responsible for managing project documentation, coordinating communications, maintaining compliance with standards, and supporting SAP and office functions to ensure smooth operations.

Pay: up to $30 per hour (Depending on Experience)
Location: Hemlock, MI
Schedule: Days, (Monday through Friday)
Type: Contractual/Temporary, that could lead to permanent placement

Essential Job Functions:
Capital Project Support
In this role, you will manage all aspects of project creation by generating Work Business Structures (WBS) in SAP and aligning them with the correct Investment Management (IM) structures. You will update project details in the Project Portfolio Management System (PPMS), create Microsoft Teams channels for each new project, and ensure accurate setup when the Site Capital Team engages. You will also oversee project closure by archiving documentation in Falcon and removing Teams channels and SharePoint content.

Documentation Administration
You will oversee the administration of department-owned documentation by generating deadline reports, sending reminders to maintain compliance, and assigning new Standards, Specifications, and Guideline (SSG) document numbers. You will maintain a consistent SSG template format, route documents for approval and review, and archive historical records as needed.

Information Management
You will organize and maintain department communication and information repositories, including SharePoint sites, file shares, and Microsoft Teams channels, ensuring they remain current and easily accessible.

SAP Administrative Support
You will support the Project Engineer work center by generating weekly reports to monitor task assignments, reviewing work notifications, converting them into work orders, and ensuring accurate coding. You will also run data quality checks, identify issues such as incorrect time entries or missing project information in SAP, and work with the appropriate teams to resolve them.

Office Administrative Support
You will coordinate and communicate details for project stage gate meetings, safety meetings, and team meetings by preparing agendas, recording attendance, and distributing meeting minutes. You will manage office supplies and shared resources, coordinate events and travel arrangements, and perform data entry and tracking as needed to keep operations running efficiently.

Why work for Adecco?

• Weekly Pay, every Friday

• Benefits available

• Amazing Customer Service

Pay Details: $22.00 to $30.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.