Administrative Assistant Human Resources

At ScionHealth , we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.

Job Summary

Provides administrative and clerical support to the Human Resources department. Responsible for maintaining employee records, coordinating HR processes, scheduling meetings, and assisting with recruitment and onboarding activities. Acts as a point of contact for internal and external HR-related inquiries while maintaining confidentiality and professionalism.

Essential Functions

• Provide day-to-day administrative support to HR team including scheduling, filing, and correspondence.
• Maintain and update personnel records and HRIS data accurately.
• Assist with onboarding activities, including new hire paperwork and orientation scheduling.
• Support recruitment efforts by posting jobs, scheduling interviews, and communicating with candidates.
• Prepare reports, presentations, and spreadsheets as requested by HR leadership.
• Maintain confidentiality of sensitive employee and organizational information.
• Respond to routine HR inquiries from employees and managers, escalating when necessary.

Knowledge/Skills/Abilities/Expectations

• Strong organizational and time management skills.
• High level of discretion and ability to handle confidential information.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and HRIS systems.
• Customer service orientation with a professional and positive demeanor.
  

Education

• High School Diploma or GED required
• Associate’s degree in business or related field preferred.

Licenses/Certifications

• None required.

Experience

• Minimum of 1-2 years administrative experience preferred, preferably in a Human Resources or healthcare setting.