Approval Coordinator

Be Part of Something That Matters

At Viking, we're not just building fire protection equipment - we're building peace of mind. Our products help protect lives and property around the world, and we take that responsibility seriously.

With over 100 years of experience and a reputation for doing things the right way, we're driven by our values: innovation, integrity, and a deep commitment to safety.

If you're looking for a career where your work truly makes an impact, where ideas are welcomed, growth is encouraged, and every day has purpose, Viking is the place for you. Join us and help protect what matters most!

Serve as primary document control interface between R&D engineering and the approval agencies, ensuring latest requirements from external agencies are communicated and accuracy of configuration control of product.

RESPONSIBILITIES:

• Responsible for EC management of lab approvals, ensuring all approval agency forms worldwide are submitted and acknowledged/approved prior to release of product.
• Administers internal document control including approval reports, patents, approval certificates, etc. Includes maintaining internal documentation with the most recent patent numbers, approval changes and additions.
• Responsible for control and maintenance of all UL follow-up-service procedures.
• Initiates and manages approval projects with UL/FM and other approval labs / entities pertaining to approval maintenance and other small projects resulting from the EC process.
• Coordinates document control pertaining to all external audits.
• Ensure external standards are maintained at latest revision levels, and that they are communicated and accessible to users.
• Serves as alternate to department purchasing function, entering Goods Receipts and issuing PO's in the E1 system when needed.
• Optimizes process as needed for efficiency and accuracy of documentation process.
• Performs other duties as assigned.

REQUIREMENTS:

• Minimum 3 to 5 years of administrative work required.
• Associates degree preferred in business or IT related field.
• Exposure to standards driven industry, preferred
• Demonstrated strong verbal and interpersonal communication skills.
• Demonstrated strong attention to detail and organizational skills.
• Demonstrated ability to use Microsoft Office and basic office equipment.
• Knowledge of database applications and AI tools preferred.