Executive Administrative Assistant (Direct Hire with Client)

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A great UHY client is seeking an Executive Assistant to join their team. The ideal candidate will be comfortable working with a board of directors, managing calendars, and having strong written and verbal communication skills.

Roles & Responsibilities

• Plans, coordinates and ensures the President and CFO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President and CFO's time and office.
• Communicates directly, and on behalf of the President and CFO, with Board members, and Executive Team members, on matters related to business initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President and CFO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with the Leadership Team.
• Works closely and effectively with the President and CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the two functions coordinated.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President and CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure
• Assists Board members with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda and PowerPoint presentations of Manager Meetings and Employee Meetings
• Assist in organization and coordination of all Legal Documentation of Contracts, NDAs, leases, etc.

Skills & Attributes

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, managers and co-workers
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a dynamic environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Bachelor's degree preferred
• Strong work tenure: five to 10 years of experience supporting C-Level Executives , working in a global manufacturing organization with multiple locations
• Proficient in Microsoft Offic e (Outlook, Word, Excel, Power Point, TEAMS), Adobe Acrobat, and Social Media web platforms.

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UHY Advisors' Resource Solutions Group provides clients with accomplished professionals to support finance, accounting, internal audit and tax teams. Whether it is permanent placement, project work, loaned staff support or business process outsourcing-we are ready to meet your needs.

Our team has extensive experience with a wide range of clients from middle market, closely held organizations to large Fortune 500 companies. We focus on finance and accounting, internal audit, IT audit and tax. We offer direct, personal involvement from senior practitioners and strive to meet clients' needs rapidly.

Job Type: Full-time

Salary: $80,000.00 - $100,000.00 per year

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 5 years (Required)
• working in an automotive industry: 3 years (Required)
• proficiency using MS Office Suite: 10 years (Preferred)

Work Location: In person