Administrative Assistant (Front Desk) - Part Time

Job Description

Job Description

Salary:

Summary Description
Coordinate and provide administrative support to the Organization in a variety of capacities. The primary responsibility of this job is to provide support to the Accounting and Operations Teams, requiring data entry, processing paperwork, filing, greeting guests, and corresponding with various subcontractors and suppliers.

Principal Responsibilities

• Consistently follow DeMaria policies and procedures as outlined in the employee manual.
• Utilize the project management software to generate and track subcontracts, purchase orders, and change orders as well as other functions as required within the software.
• Assist with preparing reports, letters, memos and other correspondence as required.
• Reception for all visitors.
• Gather, prepare and distribute mail.
• Manage all incoming and outgoing UPS/FedEx
• Assist and support the Accounting Department in various capacities.
• Organize and maintain paper and electronic files.
• Internal and external distribution of all job-related documentation.
• Order and stock kitchen and office supplies.
• Assist with other duties as required.

Qualifications (Skills, Knowledge, Experience)

• Prior experience in a similar support role, preferably with a construction background.
• Excellent organizational and problem solving skills.
• Prioritize and manage multiple assignments simultaneously, and proactively follow through on issues in a timely manner.
• Ability to work independently and in a fast-paced environment with limited supervision.
• A professional appearance and manner is essential.
• Detail-oriented, self-motivated and math skills are also essential.
• Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
• Must have the ability to comply with applicable department policies, procedures, rules and regulations.
• Proficient in Microsoft Word, Excel, and Outlook.
• Knowledge of PVault, Timberline and Bluebeam software is a plus.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Possess a valid drivers license.
• Reliable and professional demeanor.