Construction Accounts Payable Specialist

Job Description

Job Description

Job Title: Construction Accounts Payable Specialist

Location: Grand Rapids, MI or Novi, MI

Job Summary: The Construction Accounts Payable (AP) Specialist is responsible for managing all AP functions related to construction operations, including subcontract administration, compliance tracking, certified payroll coordination, invoice processing, purchasing, and vendor account setup. This role requires strong organizational skills, attention to detail, and extensive experience working in construction financial administration. The AP Specialist ensures accurate, timely, and compliant financial operations while supporting project teams and contributing to efficient project delivery.

Job Responsibilities (including, but not limited to):

Manage Subcontractor Compliance

• Issue subcontract agreements and ensure all required contract documents are executed prior to project start.
• Collect and maintain subcontractor compliance documentation ensuring subcontract documents are up to date and compliant prior to processing any payments.
• Review insurance documents for compliance and communicate with subcontractors to resolve missing or noncompliant insurance information.
• Create and maintain certified payroll tracking systems for prevailing wage projects.
• Track subcontractor labor hours, wage classifications, and compliance status.
• Review vendor invoices for accuracy and verify supporting documentation (G702, G703, lien waivers).
• Maintain organized AP records and coordinate invoice approvals with project managers and leadership.

Accounts Payable

• Prepare and submit credit applications for new vendors and suppliers.
• Coordinate with vendors regarding account approvals, credit limits, and payment terms.
• Maintain vendor account records and follow up on pending applications.
• Prepare, manage, and distribute tax-exempt certificates. Work closely with vendors to resolve tax discrepancies and exemption inquiries.
• Create purchase orders based on quotes provided by project staff.
• Match POs with invoices and receiving documentation to ensure accuracy.
• Resolve pricing, shipping, or billing discrepancies.
• Maintain purchasing records and support project cost tracking.

Qualifications:

• Proven work experience or Bachelor's degree in Accounting, Business Administration, or related field preferred.
• Prior experience working for a General Contractor or Subcontractor is preferred.
• Strong organizational skills and high attention to details.
• Proficiency with Microsoft Office Suite; experience with Quickbooks Online and Procore or other General Contracting software is a plus.
• Experience working in Federal Contracting is a plus
• Excellent verbal and written communication skills.

Compensation and Benefits:

• Salary commensurate with experience and qualifications
• Health, dental, and vision insurance
• Paid time off
• 401(k) plan with employer matching contribution

Equal Opportunity Employer: Elevated Technologies Services, LLC is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at [email protected] or 616‑288‑9817. Please provide your contact information and a description of your accessibility issue. We will review requests for accommodation on a case‑by‑case basis.

Elevated Technologies Services, LLC. is proud to be an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, pregnancy, genetics, or any other legally protected status.

Company Background: Established in 1987, Elevated Technologies Services, LLC has steadfastly committed over 35 years to the specialized field of elevator systems, providing comprehensive maintenance, repair, modernization, and installation services. Our expertise spans more than 40 states nationwide, serving industries such as automotive, hospitality, healthcare, finance, government, education, energy, and technology.