Village Clerk

Are you experienced in and passionate about local government administration? Would you like to work in a charming and vibrant community in Northern Michigan? If so, read on!

About Us
Located in the northern part of Michigan along the shores of the Grand Traverse Bay, the Village of Elk Rapids offers a charming and serene atmosphere for both residents and visitors alike, with its picturesque views of the water and quaint downtown area. The village is known for its vibrant community, historical sites, and outdoor recreational activities, making it a popular destination for those looking to escape the hustle and bustle of city life. Whether you are strolling along the beach, exploring the local shops and restaurants, or simply enjoying the peaceful surroundings, Elk Rapids has something to offer everyone who passes through its welcoming streets.

About the Role

• Supervision received from: Village Manager.
• Supervision exercised over: Deputy Clerk & Admin. Clerk.
• 100% onsite role.

General Summary
The Village Clerk is responsible for aiding the Village Manager in the proper administration of all the affairs of the Village. The Village Clerk also maintains a record of Council proceedings and performs related work as assigned or required.

Duties and Responsibilities
The employee in this position may be called upon to do any or all of the following. These examples do not include all the tasks that the Employee may be expected to perform.

• Assist Manager with enforcement of all Village laws, ordinances, contracts, and franchises.
• Attend all evening meetings of the Village Council. Attend commission meetings when requested.
• Record Council proceedings as well as prepare and process official minutes of Council meetings.
• Maintain minutes, resolutions, ordinances, contracts, deeds, and other Village or Council documents.
• Assist Village commissions with public hearing requirements.
• Serve as “Freedom of Information Act” coordinator per Act No. 442 of PA 1976 as amended.
• Conduct all public bidding processes.
• Update and maintain village website, including requested social media applications.
• Produce documents such as job postings, letters, and ads on an as-needed basis.
• Maintain records for Boards & Commissions.
• Assist with grant management.
• Publish and post all legal notices.
• Facilitate record retention schedule and adherence.
• Coordinate summer swim lessons and instructions.
• Coordinate the annual Citizens Academy.

Qualifications

• Experience in local government is preferred.
• Bachelor’s degree in Public Administration or related field, or an equivalent combination of education and experience.
• Good written and verbal communication skills, open-door policy, and accessible.
• Grants management experience is highly desired.
• Strong personnel management skills are required.
• Computer literacy is required.

Benefits

• Generous benefits package includes medical/dental/vision.
• Vacation, holidays, and sick time.
• MERS retirement and optional 457.