Executive Assistant to CEO (Hybrid | Ecommerce Startup Role)

Job Description

Job Description

We’re a fast-growing e-commerce startup seeking a proactive and highly organized Executive Assistant to work directly with our Founder & CEO. This is a hybrid role based out of our Rochester, MI office, offering a unique opportunity to be part of a lean, fast-moving team that operates globally.

About the Role:
You’ll be the CEO’s right hand—managing a wide range of administrative, operational, and strategic support tasks. You’ll help the founder stay focused on growth by taking ownership of scheduling, internal communications, project follow-ups, and team coordination. The majority of our team is remote and based in Pakistan, India, and the Philippines, so comfort working with global teams is essential.

Responsibilities:

• Manage the CEO’s calendar and prioritize meetings across time zones
• Coordinate with remote teams to ensure follow-ups and progress on key initiatives
• Prepare agendas, take meeting notes, and track action items
• Assist with hiring tasks, onboarding, and internal team communications
• Handle occasional personal tasks that support executive efficiency
• Anticipate needs and solve problems proactively
• Be a trusted, discreet, and dependable support partner

Requirements

You’re a Fit If You:

• Are based in or near Rochester, Michigan and open to a hybrid schedule
• Have prior experience supporting a founder, executive, or leadership team
• Thrive in fast-paced environments and adapt quickly to change
• Have excellent communication skills (especially in writing)
• Are tech-savvy and familiar with tools like Google Workspace, Slack, ClickUp, etc.
• Are proactive, resourceful, and take ownership without needing constant direction

Benefits

Why Join Us?
You’ll work side-by-side with the founder of multiple successful e-commerce brands and play a key role in helping scale the business. This is a great fit for someone excited about entrepreneurship, operations, and being part of a high-growth journey from the inside.