Land Technician

About Halo Land Management

At Halo Land Management, Land Technicians play a critical role in keeping land operations organized, accurate, and execution ready. This is the role that turns field activity, title information, lease data, and supporting documentation into clean, reliable records that teams can act on with confidence.

Halo Land Management partners with leading energy and infrastructure developers to support the projects that power communities and grow economies. From title research and land acquisition to negotiation and right of way support, our teams deliver high quality land services with a strong commitment to communication, precision, and professionalism.

As we continue to grow, we are building a clear and consistent standard for what success looks like in every role. The Land Technician is a key part of that standard by helping ensure lease, title, and tract level information is organized, accurate, and ready for use across the project lifecycle.

Position Summary

As a Land Technician, you support Halo’s land teams by maintaining accurate records, organizing lease and title files, verifying tract and ownership details, and helping ensure critical project data is complete and usable. You are a core operational support partner to Landmen, Abstractors, GIS, Legal, and project leadership.

In this role, you will review lease documents, compare title and tract information, maintain spreadsheets and databases, track key lease dates, and help flag gaps or discrepancies before they become larger issues. Your work helps keep acquisitions moving, supports clean client deliverables, and gives the broader team confidence in the records behind every project.

This role is best suited for someone who is highly organized, detail focused, dependable, and comfortable working across large volumes of documentation. The ideal candidate can manage multiple priorities, maintain data accuracy under deadline pressure, and communicate clearly when something needs attention.

Key Responsibilities

Lease and Title Data Management

• Input and maintain accurate lease, ownership, and tract data in spreadsheets, trackers, and land databases
• Review lease terms, ownership information, and tract details for completeness and accuracy
• Maintain lease records, including term dates, expiration dates, extension tracking, and related obligations
• Cross reference abstracts, deeds, leases, and supporting documentation to validate land records
• Support chain of title verification by organizing and reviewing relevant ownership materials

File Organization and Documentation

• Review and organize lease files, abstracts, title materials, and ownership documentation
• Maintain clean, complete, and properly named digital files across shared drives and project folders
• Ensure file version control and consistent formatting across active projects
• Upload finalized lease packets, supporting exhibits, and related documentation into required systems or client portals
• Prepare organized, client ready files and internal support materials for team use

Curative and Issue Identification Support

• Assist with curative efforts by organizing probate documents, conveyance materials, and held by production data
• Identify missing, inconsistent, or unclear records and flag issues to the appropriate internal team
• Escalate title, lease, or ownership discrepancies early so they can be resolved quickly
• Help compile supporting documentation needed for legal review or project follow up

Reporting and Cross Functional Collaboration

• Generate reports, summaries, and status updates for internal stakeholders and clients
• Coordinate closely with Landmen, Abstractors, GIS, Legal, and project leads to keep information aligned
• Support internal teams by ensuring tract, lease, and title records remain current as projects evolve
• Communicate proactively when records are incomplete, documentation is missing, or timelines are at risk

What Success Looks Like

Within 30 Days

• Gain access to project tools, trackers, shared drives, and documentation systems
• Learn Halo’s file structure, naming conventions, and data entry expectations
• Understand the core lease and title documents used across active projects
• Begin reviewing and updating lease and tract records with guidance
• Demonstrate consistent attention to detail in file handling and data entry

Within 90 Days

• Independently manage routine lease and ownership record updates
• Maintain accurate spreadsheets and trackers with minimal oversight
• Organize lease packets and supporting files in a way that is clean and client ready
• Identify common documentation gaps and escalate them appropriately
• Support reporting and administrative needs across multiple active assignments

Within 6 Months

• Reliably manage large volumes of lease, tract, and title related data with speed and accuracy
• Track term dates, expirations, and record changes consistently across projects
• Anticipate documentation needs and proactively prepare records for internal teams
• Serve as a dependable support partner to Land, Title, GIS, and Legal functions
• Contribute to smoother project execution by reducing data gaps and record confusion

Within 12 Months

• Be fully fluent in Halo’s systems, trackers, workflows, and documentation standards
• Manage multiple project assignments with strong accuracy and organization
• Become a trusted internal resource for lease record quality and file integrity
• Help reinforce best practices in formatting, organization, and document readiness
• Support continuous improvement by identifying opportunities to streamline record handling and reporting

Top Abilities

Detail Accuracy and Record Integrity

Maintains highly accurate lease, title, and tract records with strong attention to detail and consistency.

Organization and Workflow Discipline

Keeps files, trackers, and documentation structured, current, and easy for others to use.

Operational Support and Follow Through

Supports fast moving land teams by handling record updates, issue flagging, and reporting with reliability and urgency.

Key Attributes and Behaviors

• Highly organized and detail focused
• Dependable with strong follow through
• Clear and professional communicator
• Comfortable working independently in a remote environment
• Responsive, proactive, and team oriented
• Able to manage multiple priorities without sacrificing quality

Required Qualifications

• 1+ years of experience in a land, title, administrative, legal support, or records focused role
• Working knowledge of lease terms, title documentation, and legal land descriptions
• Proficiency in Microsoft Excel and comfort working with large datasets
• Strong attention to detail and strong organizational skills
• Ability to manage multiple assignments and deadlines in a fast paced environment
• Familiarity with deeds, leases, abstracts, probate materials, and related land documentation
• Ability to review records carefully and identify missing or inconsistent information
• Comfort working in digital file systems, shared drives, and spreadsheet based workflows

Preferred Qualifications

• Experience supporting land, title, legal, or acquisition teams in oil and gas, renewable energy, or infrastructure
• Familiarity with leasehold environments in the Appalachian Basin or similar operating regions
• Experience using land software platforms, document management systems, or GIS supported tract materials
• Prior exposure to curative support, ownership review, or lease administration workflows

Culture Fit

You will thrive here if you take pride in accuracy, enjoy bringing order to complex information, and understand that clean records are essential to strong execution.

At Halo, we value professionalism, teamwork, and results. We are looking for someone who can support the pace of active land projects while staying organized, dependable, and detail focused from start to finish.

What’s In It for Me

• A chance to play a critical role in high impact land and energy projects
• Flexibility in a hybrid work environment
• Exposure to lease, title, and project workflows across a growing land services company
• Opportunities to build deeper expertise in land operations and documentation
• A team environment that values precision, reliability, and strong support work