Administrative Bookkeeping Assistant

This is a remote position.

The Remote Administrative Bookkeeping Assistant will provide essential support to the bookkeeping and accounting team by managing basic financial records, performing data entry, assisting with invoicing, and maintaining organized financial documentation. The ideal candidate will have a strong attention to detail, basic knowledge of accounting principles, and the ability to work independently in a remote environment while maintaining accuracy and compliance.

This Remote Administrative Bookkeeping Assistant role offers an opportunity for an organized, detail-oriented individual to support the financial operations of the company from home. With flexible hours, competitive benefits, and opportunities for growth, this position is ideal for someone looking to grow their bookkeeping or accounting skills while working remotely.

Key Responsibilities:

1. Bookkeeping & Financial Data Entry:

• Assist with entering financial transactions into accounting software (e.g., QuickBooks, Xero, FreshBooks).
  

• Maintain accurate records of all accounts payable and accounts receivable transactions.
  

• Reconcile accounts and ensure all transactions are correctly categorized.
  

• Process vendor invoices and payments, ensuring proper documentation is maintained.
  

2. Invoice Preparation & Management:

• Assist with the preparation and issuance of customer invoices, ensuring accurate details such as billing addresses, payment terms, and services provided.
  

• Track outstanding invoices, sending reminders and following up with clients for payment.
  

• Update and manage client billing information, ensuring accuracy and consistency in records.
  

3. Financial Record Keeping & Documentation:

• Organize and maintain financial records, ensuring they are easily accessible for the bookkeeping team.
  

• Assist with document scanning, filing, and digital organization of receipts, invoices, and other financial documents.
  

• Ensure all financial records comply with company policies and relevant financial regulations.
  

4. Expense Tracking & Reporting:

• Help track office expenses and other expenditures, categorizing them properly in the bookkeeping system.
  

• Generate and assist in preparing periodic financial reports such as income statements, balance sheets, or expense reports.
  

• Assist with budgeting tasks and monitor expenditure against the budget to ensure alignment with financial goals.
  

5. Payroll Assistance:

• Assist in gathering employee timesheets or other payroll-related data to support payroll processing.
  

• Maintain records of employee leave balances, overtime, and other payroll-related documentation.
  

• Provide administrative support to the payroll process, ensuring compliance with tax regulations and employee agreements.
  

6. General Administrative Support:

• Provide administrative support to the accounting department, including scheduling meetings, preparing reports, and assisting with project management tasks.
  

• Respond to inquiries from clients, vendors, or internal teams regarding invoices, payments, or financial documentation.
  

• Ensure communication between the accounting team and other departments is efficient and clear.
  

7. Compliance & Record Maintenance:

• Assist with tax filings by preparing necessary documents and supporting the accounting team in ensuring compliance with local, state, and federal tax regulations.
  

• Ensure all financial documentation is stored securely, and maintain confidentiality of financial information.
  

Requirements

• Education:
  

  • High school diploma or equivalent required; associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
    

• Experience:
  

  • 1-2 years of experience in administrative, bookkeeping, or accounting roles.
    

  • Familiarity with accounting software (e.g., QuickBooks, Xero, FreshBooks) and basic bookkeeping procedures.
    

  • Experience with invoicing, expense tracking, and general financial record-keeping is a plus.
    

• Skills:
  

  • Strong attention to detail and accuracy in data entry and financial documentation.
    

  • Basic understanding of accounting principles and practices.
    

  • Excellent organizational and time-management skills with the ability to manage multiple tasks.
    

  • Strong written and verbal communication skills.
    

  • Ability to work independently and efficiently in a remote setting.
    

  • Proficient in Microsoft Office Suite (Excel, Word) and Google Workspace (Docs, Sheets).
    

Benefits

• Health, dental, and vision insurance options.
  

• Paid time off (PTO) and holidays.
  

• Retirement plan options (e.g., 401(k)).
  

• Professional development and training opportunities.
  

• Flexible work hours and the ability to work from home.
  

• Employee wellness program, including mental health support and work-life balance initiatives.