Onboarding Specialist

Job Title: Onboarding Coordinator

Job Description

We are seeking a dedicated Onboarding Coordinator to optimize our Applicant Tracking System (ATS) and Human Resource Information System (HRIS). This role involves ensuring the accuracy of organizational structures, compensation details, employee data, and workflow updates. The coordinator will manage the onboarding processes to provide a seamless transition from candidate to employee, while ensuring compliance with all required documentation.

Responsibilities

• Coordinate and manage all new hire data entry and onboarding processes within HRIS and payroll systems.

• Ensure full compliance with required documentation, including I-9 forms, employment agreements, and financial onboarding paperwork.

• Manage candidate relocation processes, including handling requests, documentation, reimbursements, and coordination with internal teams.

• Process invoices and payments for contractors, interns, and HR-related vendors.

• Maintain accurate and up-to-date HR documentation such as organizational charts, staff rosters, and departmental reference materials.

• Prepare and deliver regular HR operational reports, dashboards, and compliance summaries.

• Serve as the first point of contact for the HR shared inbox, addressing employee inquiries and directing them to the appropriate HR team member.

• Generate and provide employment verification letters and related documentation upon request.

• Identify opportunities to streamline HR workflows and improve data integrity.

• Assist with evaluating and implementing HR technology enhancements and system upgrades.

• Develop and maintain Standard Operating Procedures (SOPs) for HR processes.

• Support internal and external audits by preparing required HR documentation and ensuring data accuracy.

• Monitor compliance deadlines and coordinate timely follow-up.

• Support HR projects and initiatives as business needs evolve.

Essential Skills

• Hands-on experience managing HRIS and ATS platforms such as Workday, ADP, UKG, BambooHR, Greenhouse, and iCIMS.

• Strong data accuracy skills, including knowledge of organizational structures, compensation, employee records, and workflows.

• Experience supporting system updates, enhancements, and implementations.

• End-to-end new hire onboarding experience, including payroll system coordination and data entry.

• Deep familiarity with I-9 processing and reverification.

• Experience managing employment agreements and financial onboarding documents.

• Strong background in HR operations support and the ability to maintain organizational charts, staff rosters, SOPs, and reference materials.

• Proven ability to spot inefficiencies and streamline workflows.

• Experience creating HR reports, dashboards, and compliance summaries.

• Advanced skills in Excel and Google Sheets, including VLOOKUP/XLOOKUP, pivots, and formulas.

Additional Skills & Qualifications

• Bachelor's degree or relevant internships in HR or a related field.

• 1-4 years of experience in HR operations, open to entry-level candidates with a relevant degree.

• Extremely detail-oriented with high data accuracy standards.

• Comfortable managing sensitive and confidential employee information.

• Experience managing an HR shared inbox.

• Strong written and verbal communication skills.

• Ability to work across HR, payroll, finance, recruiting, and with vendors.

• Experience coordinating relocation processes, reimbursements, and documentation.

Work Environment

This role follows a standard schedule of 8 AM to 5 PM, Monday through Friday. Initially, the position will be fully onsite for training, transitioning to a hybrid model with four days onsite and one day remote. The work environment is collaborative and provides a great opportunity to gain experience with original equipment manufacturers (OEMs) while offering hybrid flexibility.

Job Type & Location

This is a Contract position based out of Ypsilanti, MI.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Ypsilanti,MI.

Application Deadline

This position is anticipated to close on Feb 26, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.