Accounts Payable Specialist - Contract

Department: Accounting & Finance

Hiring Manager: Regional Business Controller

FLSA Status: Hourly (Contract)

Working Status: Full-Time

JOB SUMMARY

The Contract Accounts Payable Specialist is responsible for supporting the full cycle of accounts payable operations, ensuring timely and accurate processing of invoices, payments, and vendor records. This role plays a key part in maintaining strong financial controls, upholding data accuracy, and supporting the month-end close process. The specialist will regularly collaborate with internal departments to verify coding, resolve discrepancies, and maintain smooth payment workflows. Ideal candidates bring solid AP experience, strong analytical and organizational skills, and the ability to manage multiple priorities while maintaining attention to detail.

Requirements

• Process, code, and enter a high volume of invoices into SAP, ensuring accuracy and proper approval routing.
• Perform 3-way matching of invoices, purchase orders, and receiving documents.
• Prepare and post AP-related journal entries, including accruals, expense reclasses, and month-end adjustments.
• Reconcile vendor statements and resolve discrepancies proactively.
• Maintain accurate vendor records, including W-9s, payment terms, and contact information.
• Process payment runs (checks, ACH, and credit card transactions).
• Monitor AP aging reports, follow up on overdue items, and support cash-flow planning.
• Assist with month-end close, including AP reconciliations, accruals, and supporting schedules.
• Ensure compliance with internal controls, accounting standards, and company policies.
• Research and resolve invoice, payment, and vendor issues with minimal supervision.
• Support 1099 preparation and year-end reporting requirements.
• Collaborate with purchasing, operations, and other internal teams to verify coding, resolve PO issues, and improve workflow accuracy.
• Identify opportunities to streamline AP processes within SAP and recommend improvements.
• Assist with internal and external audits by providing required documentation.

BASIC QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–4 years of experience in Accounts Payable or general accounting.
• Strong understanding of full-cycle AP processes (invoice coding, 3-way match, payment processing, vendor reconciliation).
• Experience using ERP/accounting systems.
• Ability to prepare and post basic journal entries (accruals, corrections, reclasses).
• High attention to detail and strong organizational skills.
• Basic Understanding of US GAAP, SOX, and J-SOX requirements

PREFERRED QUALIFICATIONS:

• Experience with SAP (S/4 HANA)
• Experience in a multi-entity or multi-location organization.
• Exposure to process improvement initiatives or AP automation tools.

Equal Opportunity Employer Statement: UBE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability.