Office Administrator

Office Administrator Job Description

I. Responsibilities:

• Serve as the point person for office manager duties including:
  
  
  
  • Maintenance
  
  
  • Mailing
  
  
  • Supplies
  
  
  • Equipment
  
  
  • Bills
  
  
  • Errands
  
  
  • Shopping
  
  
  • Note taking in meetings
  
  
  • Answering phone
  
  
  • Data entry and data maintenance
  
  
  • Bookkeeping tasks
  
  


• Schedule meetings and appointments


• Organize the office layout and order stationery and equipment


• Maintain the office condition and arrange necessary repairs


• Partner with HR to update and maintain office policies as necessary


• Organize office operations and procedures


• Coordinate with IT department on all office equipment


• Ensure that all items are invoiced and paid on time
  


• Provide general support to visitors


• Assist in the onboarding process for new hires


• Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies)


• Liaise with facility management vendors, including cleaning, catering and security services


• Assist in planning in-house or off-site activities, like parties, celebrations or conferences

II. Requirements and Skills:

• Evident relationship with Jesus Christ


• Steady, positive attitude, people-oriented, team player, customer service minded


• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant


• Experience with bookkeeping and Quickbooks online


• Knowledge of Office Administrator responsibilities, systems and procedures


• Proficiency in multiple technologies, softwares


• Hands on experience with office machines (e.g. printers)


• Familiarity with email scheduling tools


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and problem solving skills


• Excellent written and verbal communication skills


• Strong organizational and planning skills in a fast-paced environment


• A creative mind with an ability to suggest improvements
  

III. Employee’s possess and exhibit the following core values in their daily lives:

• Love for God


• Love for People


• Work Ethic that is excellent, protective and frugal with time and money


• Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church