Office Associate, Senior - Chemistry

Office Associate, Senior - Chemistry

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Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

Generous Retirement Contributions : The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.

Exceptional Health & Prescription Coverage : Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include

Paid Time Off : Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.

Tuition Waiver : Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.

Wellness and Employee Assistance Programs : Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming , we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's

JOB TITLE:

Office Associate, Senior

JOB PURPOSE:

Perform complex administrative tasks with discretionary authority; independently make decisions which substantially impact operations within the department. Serve as the department's front line customer service contact, helping students, faculty, staff, research associates, adjunct, donors, and varied constituents. Administratively supervise comprehensive office operations for undergraduate programs and graduate students in master's and doctoral programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide administrative support for the undergraduate programs of the Chemistry Department. Work with the department head, and independently, oversee all administrative aspects of the undergraduate programs in the Chemistry Department including, but not limited to, schedule undergraduate courses, assign rooms and upload them into Banner, prepare and edit information for the general bulletin, develop needed administrative tools to further streamline department undergraduate program processes, update and track student performance metrics as designated by Chemistry Department Head. Work closely with the Undergraduate coordinator and the CEPS Center for Student Success as needed for undergraduate programs and academic advising.

Provide administrative support for the graduate programs of the Chemistry Department. With very limited guidance from the graduate coordinator, oversee all administrative aspects of the graduate programs in the Chemistry Department including, but not limited to, process applications, prepare acceptance/denial documents, communicate information to incoming students, track the progress of all students, interact with the Registrar to solve problems, maintain all department student records, prepare and edit information for the general bulletin, schedule graduate courses, assign rooms and upload them into Banner, maintain a complex database of all graduate student records, and develop needed administrative tools to further streamline department graduate program processes. Serve as liaison between students, faculty, Academic Affairs, International StudentsOffice, etc.; and maintain database of graduate student metrics as directed by the Chemistry Department Head

Oversee the Chemistry Department's office operations. Under very limited supervision, administratively oversee the department's office operations, insuring exemplary customer service, problem resolution and intra-departmental communication. Provide administrative support to the annual reappointment, tenure, and promotion process and annual faculty review process, and manage faculty searches. Hire, train and supervise student workers in the department.

Provide administrative support for the Chemistry Department leadership. Anticipate and meet the needs of the Chemistry Department head, associate head, graduate coordinator, and committee chairs for administrative information including, but not limited to, prepare and process administrative documents, schedule and organize advisory board meetings, maintain a database of advisory board members, prepare minutes from faculty and advisory board meetings, maintain a donor database and prepare receipt/thank you letters, manage the distribution, collection and preparation of teaching evaluations, coordinate website maintenance, develop department newsletter, and coordinate with College personnel as needed.

Provide administrative support for the Chemistry Department physical plant. Under very limited supervision, manage the non-laboratory physical plant for the department including, but not limited to, manage room assignments for faculty, staff and students, including assigning phone numbers, etc., coordinate office maintenance and painting, identify office equipment needs. Coordinate laboratory physical plant needs of the department with faculty.

SUPPLEMENTAL FUNCTIONS:

Assist with special projects as needed. Responsible for researching, developing and finalizing reports/surveys to the Dean's Office, administration and outside agencies. Serve as the primary backup support for the Physics and Astronomy department. Serve on College and University committees as appropriate.

COMPETENCIES:

Analysis/Problem Identification

Attention to detail

Consistency

Individual Leadership

Initiative

Quality Orientation

Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: Associate's degree

Experience: 1 year progressively responsible work-related experience or equivalent combination of education and experience

DESIRED QUALIFICATIONS:

Excellent written, oral, and verbal communication skills

Strong attention to detail

Excellent organizational skills

Knowledge of Microsoft Office suite, including Word, Excel, PowerPoint and Outlook

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

Cover letter

Resume or C.V.

Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 4/15/2026 will receive full consideration.

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email mailto:[email protected]/.

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