Administrative Secretary Cardiothoracic ICU

About the Unit

The Cardiothoracic Intensive Care Unit is a high-acuity cardiac surgical unit focused on fostering continuous learning while developing high level critical thinking and technical skills. This position will cover the Administrative Secretary functions for both the CTICU and CVRU which encompasses approximately 200 employees total.

Scope of work

Responsible for daily review of unit assignment sheets to ensure for accuracy of staff hours worked. Responsible for approximately 200 employee time cards. Following orientation must be competent in the daily review and editing of staff clockings in API and also familiar with policies including attendance & reliability bereavement and MESTA policies in order to track when employees exceed the allowable amounts.

Strong emphasis on attention to detail.

Proficient in Excel and Microsoft Forms as they are responsible for tracking hours and submitted bonus payouts to team members during voluntary bonus programs.

Utilizes the appropriate software application to maximize efficiency and effectiveness of office workload.

Maintains schedule/daily calendar for Manager/staff members/rooms/equipment as appropriate making independent judgments based on identified criteria. Arranges for meetings and makes travel/conference arrangements as compiles and prepares data for analysis and develops systems that facilitate tracking of accountability for completion of assigned projects.

The majority of this work is done onsite. Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone takes messages welcomes visitors and provides/relays information in a manner consistent with hospitality standard documents and independently formats types and proofreads correspondence memos reports charts statistics meeting minutes newsletters etc.

Performs/coordinates basic office duties such as sorting/distributing mail copying filing faxing completing forms and ordering/maintaining equipment/supplies.

Qualifications

• Required: associates degree or equivalent office administration or secretarial science
• Required: 2 years of relevant experience in administrative support clerical project management public education or program planning and implementation
• Preferred experience working with payroll systems such as API

How Corewell Health cares for you

• Comprehensive benefits package to meet your financial health and work/life balance goals. Learn more here.

• On-demand pay program powered by Payactiv

• Discounts directory with deals on the things that matter to you like restaurants phone plans spas and more!

• Optional identity theft protection home and auto insurance pet insurance

• Traditional and Roth retirement options with service contribution and match savings

• Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St - Grand Rapids

Department Name

CTICU - GR

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8:00am - 4:30pm with some flexibility possible

Days Worked

Monday through Friday

Weekend Frequency

N/A

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Corewell Health is committed to providing a safe environment for our team members patients visitors and community. We require a drug-free workplace and require team members to comply with the MMR Varicella Tdap and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process to perform the essential functions of a job or to enjoy equal benefits and privileges of employment due to a disability pregnancy or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race color national origin sex disability age religion genetic information marital status height weight gender pregnancy sexual orientation gender identity or expression veteran status or any other legally protected category.

An interconnected collaborative culture where all are encouraged to bring their whole selves to work is vital to the health of our organization. As a health system we advocate for equity as we care for our patients our communities and each other. From workshops that develop cultural intelligence to our inclusion resource groups for people to find community and empowerment at work we are dedicated to ongoing resources that advance our values of diversity equity and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.486.7447.