Accountant - Payroll and A/R

Job Description

Job Description

POSITION SUMMARY

The Accountant – Payroll & Accounts Receivables is responsible for processing payroll accurately and timely while also managing the organization’s accounts receivable functions and assisting with general accounting tasks related to these functions. This role ensures compliance with payroll regulations, maintains accurate employee and customer records, supports cash flow management, and contributes to accurate financial reporting.

RESPONSIBILITIES

Payroll

• Process multi-state, bi-weekly payrolls timely and accurately, coordinating with human resources to ensure accurate processing and maintenance of data.
• Maintain employee payroll records, including but not limited to processing new hire, termination, benefits, tax withholding and other related payroll changes, in accordance with company policy and governmental requirements.
• Maintain confidentiality of payroll data and information without exception.
• Respond to and collaborate with HR, managers, and associates on payroll/timekeeping inquiries and issues and resolve discrepancies.
• Monitor the timeliness and compliance of tax, unemployment compensation, and other related filings and reporting performed by the payroll service provider.
• Support year end processing, including W-2 preparation and audit documentation.
• Support month-end close processes by recording related journal entries, reconciling general ledger accounts, providing payroll related reports, and performing related analyses.
• This list is not inclusive and may include other duties as assigned.

Accounts Receivable

• Monitor system-generated invoices for accuracy and prepare manual invoices within the ERP system as required.
• Post and apply customer payments in the ERP system.
• Monitor AR aging and collaborate with Key Account Managers (KAMS) to follow up on outstanding balances to achieve related company Key Performance Indicators (KPIs).
• Provide responsive, courteous service to customers by addressing billing questions, payment issues, and account inquiries promptly.
• In collaboration with KAMS, research and resolve billing discrepancies.
• Support month-end close processes by recording related journal entries, reconciling general ledger accounts, providing AR related reports, and performing related analyses.
• Provide reconciliations, reports, and other documents as requested for audit and tax engagements.
• This list is not inclusive and may include other duties as assigned.

EDUCATION/EXPERIENCE REQUIRED AND/OR PREFERRED

• Minimum of 2 years payroll and accounting experience.
• Must have experience with a major payroll service provider (preferably ADP). Experience servicing multiple states and multiple pay schedules preferred.
• Must have experience with financial software such as SAP, Oracle, etc., and Microsoft Office Suite. Proficiency in Microsoft Excel is preferred.
• Associate’s degree or equivalent related work experience in payroll and/or accounting, Bachelor’s degree preferred.
• Must have knowledge of employee benefits and related tax regulations., etc.
• Must possess knowledge of basic accounting practices and principles.

CORE COMPETENCIES

• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to handle confidential and sensitive information
• Strong analytical and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Results-Oriented Mindset
• Collaboration and professional communication