Concord Community Schools - Food Service [Part-Time Secretary]

Notice of Job Posting

February 2nd, 2026

Part-Time Food Service Secretary

Hours: 28.75 hours/week; School-Year Staff Days only, per District Common Calendar

Approximate shift: Monday-Friday 7:30am - 1:15pm

Work week to be determined by Food Service Director or Superintendent. Occasional work outside of approximate shift may be required for additional support in cafeterias/kitchens and/or school or community events.

Work Location: Multi-District (working hours are split between Concord Community Schools & Hanover-Horton School District)

Start Date: 2/9/2026

Qualifications :

• Associate’s degree in secretarial science or related degree and/or two to three years secretarial experience related to Food Service.
• Thorough knowledge of standard office practices and procedures, equipment and secretarial techniques.
• Thorough knowledge of business language, spelling, and mathematics.
• Ability to establish and maintain effective working relationships with others.
• A working knowledge of Google Workspace-Gmail, Docs, Sheets, Drive, etc., Microsoft Office and Canva; highly proficient in Sheets preferred. Tech savvy and open to learning new systems/softwares.
• Understanding of School Food Service operations and regulations.
• Experience with various forms of communication, including websites, newsletters, articles, emails, texts, call outs, social media, etc.
• Ability to work autonomously off a checklist of assigned duties.
• Strong organizational skills.
• Ability to multitask.

Duties & Responsibilities:

• Daily
• Verify that "QuickESign" menu boards are operational
• Review the Meal Magic (MM) "Important Notices" to approve family portal requests, Free/Reduced (FER) applications, and Education Benefit Form (EBF) or Household Income Application submissions.
• Record and verify all daily deposits & “Z Reports”
• Review "MM POS Daily Sales Activity" to ensure sales look appropriate and react to discrepancies immediately.
• Check Meal Magic customer balances and address any issues.
• Approve and process customer import/export name changes.
• Serve as the primary receptionist, maintaining a pleasant attitude while handling telephone calls, mail distribution, and addressing diverse questions or requests tactfully.
• Support on alerting the team of open shifts and assist in cafeterias/kitchens as needed.
• Weekly
• Email Gordon Food Service (GFS) to request credits.
• Process and code accounts payable invoices for both district’s business offices and manage accounts receivable invoices, as needed.
• Verify production records have been received from all shifts and send email notification if missing.
• Ensure weekly updates on Surface Pro tablets to ensure system time and software are synchronized.
• Monthly & Periodic
• Assemble and publish monthly menus for five cafeterias in compliance with USDA patterns.
• Conduct and file compliance reviews per Michigan Department of Education (MDE) regulations.
• Complete CACFP Monitoring forms tri-annual.
• Maintain a log of team completed training for department records and distribute status updates as needed.
• Audit register, vending, and safe bag starting cash bi-annually.
• Check and order first aid supplies bi-annually.
• Keep office and bulletin boards up-to-date and attractive.
• Order office supplies & uniforms for all team members, as needed.
• Provide logistical support for team meetings and events.
• Help prepare for back-to-school (Meal Magic & MenuLogic maintenance; draft parent/community communications, etc.).
• General Administrative Standards
• Maintain strict respect for confidential information at all times.
• Maintain a file of all recurring forms and ensure all reports are submitted before published deadlines.
• Work with children and adults in a fair, friendly, and cooperative manner.
• Perform other duties as assigned by the Food Service Director.

Physical Requirements:

Generally the job requires 5% sitting, 50% walking, and 45% standing. The job is performed under some temperature extremes and under conditions with some exposure to risk of injury and/or illness. Demonstrate the ability to lift 50 pounds.

Anyone interested in the above position should send a letter of application, resume, and letters of reference to: Food Service Director - Cierra Warner, Concord Community Schools, PO Box 338, Concord, MI 49237. Documents may also be emailed to .

Application deadline: February 5th, 2026 by 3pm or until position is filled

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: , from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

• mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; or
• fax: (833) 256-1665 or (202) 690-7442; or
• email: [email protected]

This institution is an equal opportunity provider.

Job Type: Part-time

Pay: $18.75 per hour

Benefits:

• Paid time off

Work Location: In person