Administration Assistant

Job Description

Job Description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team to perform a variety of administrative and clerical tasks. You will be the first point of contact for the company through answering calls and welcoming clients and visitors to the office. You will coordinate all front-desk activities, including phones, mail, ordering office supplies, handling correspondence, and providing administrative support across the organization, including our property management department.

Responsibilities

Answer, screen, and manage incoming phone calls

Maintain office systems and procedures

Receive, sort, and distribute daily mail/deliveries

Maintain and manage physical and cloud-based filing systems

Greet and provide general support to visitors

Order front office supplies and keep an inventory of stock

Keep updated records of office expenses and costs

Perform other clerical receptionist duties such as filing, photocopying, scanning, and faxing

Ensure the reception and conference room areas are tidy and presentable, with all necessary stationery and material

Qualifications

Professional attitude and appearance

Excellent Microsoft Office skills

Strong organizational skills and attention to detail

Ability to work independently and as part of a team

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

Hours are 9am-5pm with a paid lunch, Monday through Friday. No weekends.

Company Description

About Keystone

Keystone Commercial Real Estate is an independently owned, Metro-Detroit based, full-service brokerage and advisory firm specializing in landlord & tenant representation, commercial property management, and investment services.

Our team is known for its commitment to excellence, dedication to clients, and our continuous efforts to create a positive impact on the communities and industry we serve.

Company Description

About Keystone\r\n\r\nKeystone Commercial Real Estate is an independently owned, Metro-Detroit based, full-service brokerage and advisory firm specializing in landlord & tenant representation, commercial property management, and investment services.\r\n\r\nOur team is known for its commitment to excellence, dedication to clients, and our continuous efforts to create a positive impact on the communities and industry we serve.