Medicaid Coordinator Financial

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POSITION: Medicaid Coordinator Financial QUALIFICATIONS:

• Associate's degree in accounting, finance, or business administration required. Bachelor's Degree preferred.

• Minimum of 5 years' of related experience in finance, special education and/or Medicaid billing.

JOB FUNCTIONS:

• Oversee the provision of consulting services, technical assistance, and training to local educational authority (LEA) staff in interpreting the Medicaid School Services Program, Administrative Outreach Program (AOP) and Caring 4 Students policies/regulations and billing procedures, and resolution of billing issues.

• Serve as principle liaison with ISD/ESD staff, constituent districts, and other agencies/providers related to the Medicaid Reimbursement Programs.

• Monitor all aspects of School Services Program costs reported by the ISD/ESD's and LEAs to ensure costs are reasonable, allocable and allowable under Federal and State laws and regulations.

• Review quarterly AOP financial submissions for each ISD/ESD and LEA for logic and accuracy.

• Coordinate annual Facility Settlement cost submission in CHAMPS for each ISD/ESD and review LEA financial submissions for logic and accuracy.

• Calculate and initiate reimbursements to LEA's for AOP and Facility Settlement submitted costs.

• Monitor program and financial compliance with Medicaid billing requirements; initiate corrective action as needed.

• Reconcile accounts and research/resolve billing discrepancies.

• Facilitate communication between local business officials and special education staff in understanding the Michigan School Services Medicaid program and their role in program participation.

• Provide support for local staff working to complete reporting in MiAOP and CHAMPS.

• Lead efforts to improve program compliance and maximize cost recovery for the LEAs.

• Develop, conduct and oversee the provision of professional development workshops for LEA staff on Medicaid School Services Program policies and billing procedures.

• Administer assigned budget(s) ensuring expenditures are within the approved budget(s).

• Develop and implement standard operating procedures, technologies and recordkeeping systems to improve operating quality and efficiency.

• Serve as the Consortium Schools' primary contact to the Michigan Department of Health and Human Services (MDHHS) and other entities seeking information regarding Medicaid School-Based Services function.

• Facilitate regular, ongoing communication with member district staff to provide front line support, respond to requests and resolve issues using various print and electronic methods.

• Conduct Quality Assurance reviews/internal audits (quality control) regarding staff costs and cost reporting.

• Coordinate Michigan Department of Human Health Services (MDHHS) School Services Program Audit for each ISD/ESD.

• Communicate with LEAs and external parties to resolve problems and exchange information.

• Maintain current knowledge of Medicaid billing and reimbursement rules/ requirements. Implement changes to procedures as necessary.

• Oversees the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or financial reporting standards

• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.

• Responsible for filing annual financial reporting for the district, if requested and necessary.

• Reviews all finance, payroll and personnel work papers prior to start of financial audit for accuracy and quality prior to fieldwork begins

• Reviews procedures and prepares internal audit reports in compliance with state, federal and local policy.

• Verifies payment of invoices associated with Medicaid program and distributions to local districts.

• Provides continuous feedback, verbal and/or written, to team in regards assigned duties.

• Predictable, reliable, and punctual attendance.

• Attend local and state professional learning and meetings as deemed appropriate to enhance skills, knowledge and share with finance team for effective accounting process and procedures.

• Other responsibilities as assigned at the direction of the Supervisor or Superintendent.

REPORTS TO: Chief Financial Officer

APPLICATION DEADLINE: Until Filled

CONTRACT LENGTH: 210 days, year-round

COMPENSATION: Business Services Scale, commensurate with degree and/or experience

BENEFITS:

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DIRECT INQUIRIES TO:

08568 Mercer Boulevard, Charlevoix, MI 49720; p: 231.547.1167

The Charlevoix-Emmet Intermediate School District is an equal opportunity employer. It does not discriminate on the basis of race, color, national origin, creed, age, religion, sex, height, weight, marital status, or disabling condition in employment. No person shall be denied employment solely because of any disability which is unrelated to the individual's ability to do the essential functions and duties of the job or without accommodation. Under state law, a person with a disability condition may not allege a failure to accommodate a disabling condition unless the employer knew or reasonably should have known that an accommodation was needed.