Budget associate

KCP Budget Associate

Job No: 25119RP

Department: Waino Wahtera Ctr Student Success

Work Type: Staff - Part Time

Location: Remote, Main Campus (Houghton, MI)

Full Time / Part Time: Part Time

Categories: Administrative/Business/Professional, Finance, Office/Clerical Support, Financial Services

Department: Student Support and Mentorship

Summary

Michigan Technological University is seeking a detail-oriented and proactive Budget Associate to support the operations of the KCP MICUP and 4S programs. This position plays a key role in coordinating financial activities, assisting with event planning, and providing administrative and logistical support to program coordinators. The Budget Associate will manage quarterly and final expenditure reporting through the NexSys Grant Management System, process travel arrangements and reimbursements, and assist with purchasing and event coordination.

Responsibilities and Essential Duties

1. Perform quarterly and final expenditure reporting for both KCP MICUP and 4S programs in the NexSys Grant Management System.
2. Assist the MICUP Coordinator with planning the MICUP poster presentation and banquet.
3. Organize travel for the MICUP and 4S coordinator. This includes purchasing airline tickets, booking hotels, rental cars, and travel reimbursement forms, as well as cash advance requests.
4. Assist the 4S Coordinator with organizing program events and activities. This may include purchasing supplies, developing promotional materials, or outreach to scholars.
5. Actively participate in Student Support and Mentorship weekly staff meetings and serve on committees within the Student Affairs division as needed.
6. Attend KCP Professional Development Zoom meetings.
7. Attend events and work flexible hours as needed. Some evenings and weekends will be required.
8. Seek new ways to improve efficiency and commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in the university's continuous improvement initiatives.
9. Apply safety-related knowledge, skills, and practices to everyday work.
10. Other duties as assigned.

Required Education, Certifications, Licensures

High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience

• Two or more years of experience in the areas of budgeting, accounting, or financial administration.
• Two or more years of experience with word processing, database management, and spreadsheets
• Two or more years working with individuals from a variety of backgrounds.

Desirable Education and/or Experience

• Bachelor’s degree in business, accounting, finance, or related field from an accredited college or university, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
• Experience with grant-funded program budgets
• Experience working in an educational setting
• Experience working with college students
• One to three years of professional experience in education, student affairs, or comparable experience.

Required Knowledge, Skills, and/or Abilities

• Demonstrated knowledge of Microsoft/Google Office Suite, including spreadsheet and database management.
• Demonstrated ability to communicate effectively and work harmoniously with all groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.
• Demonstrated success in, or potential future contributions to, working with persons from all backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints.
• Ability to work collaboratively with all groups of students, faculty, and staff.
• Possession of a valid driver's license and ability to comply with Michigan Tech vehicle-use requirements.

Desirable Knowledge, Skills, and/or Abilities

• Knowledge and understanding of issues significant to college students from a variety of backgrounds.
• Ability to plan and implement educational and informational programs in a diverse cultural environment.
• Experience working with grant management systems (SCRIBE, NexSys, Cayuse, etc.)
• Experience in student-based programming related to first-generation, Pell-eligible, and low-income student populations
• Experience with identifying educational challenges and barriers faced by first-generation, Pell-eligible, low-income, transfer, and non-traditional students

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 3 required trainings; additional training may be required by the department.


Required University Training:

• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training

Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

.75

FLSA Status

Exempt

Appointment Term

12 months

Shift

Pay Rate/Salary

The minimum salary for this position is $40,000 . The final salary will depend on grant funding

Title of Position Supervisor

Director, Student Support and Mentorship

Posting Type

Internal & External

Dependent on Funding

No

Special Instructions to Applicants (if applicable)

Applicants must be a residents of Michigan and be able to work on the Houghton main campus as needed.

Additional Information

Full consideration will be given to applicants who apply on or before November 14, 2025.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or [email protected].

Other Conditions of Employment:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. Michigan Tech will provide a paper copy upon request; please contact the Michigan Tech Public Safety.

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: 03 Nov 2025 Eastern Standard Time

Applications close: 14 Nov 2025 Eastern Standard Time