Office/Personal Assistant

Job Description

Job Description

Office/Personal Assistant

Client Organization | Real Estate & Property Management
Location: Grand Haven, MI
Job Type: Part-Time (20-30 hours/week) → Full-Time (40 hours/week after 75-day worked probationary period)
Compensation: $17.50-$19.00 / Hour, Mileage Reimbursement, Monthly Cell Phone Allowance

About Client Organization:

Client Organization is a leading real estate and property management firm dedicated to providing exceptional service in commercial and residential property management, real estate development, and investment services. With a strong reputation for excellence, the company operates in a fast-paced, high-performance environment and seeks an organized, adaptable, and detail-oriented Office/Personal Assistant to support its executive leadership team.

Position Overview:

The Office/Personal Assistant will provide high-level administrative support to the CEO, COO, and other executives, ensuring smooth day-to-day operations. The ideal candidate will be proactive, resourceful, and able to handle multiple tasks under pressure. This role requires someone with thick skin who can excel in a demanding and dynamic environment.

Key Responsibilities:

• Administrative Support:

  • Answer and direct phone calls, take messages, and respond to emails professionally.
  • Type, format, and edit reports, memos, and other business documents.
  • Manage executives’ calendars, schedule meetings, and coordinate appointments.
  • Assist with project management tasks as assigned.
  • Maintain organized digital and physical filing systems.
  • Scan and manage documents and records.

• Personal & Executive Assistance:

  • Coordinate and book travel arrangements, including flights, hotels, and transportation.
  • Run business and personal errands for executives as needed.
  • Serve as the primary point of contact between executives and internal/external stakeholders.
  • Assist with event planning, reservations, and vendor coordination.

• Office & Client Relations:

  • Provide information to clients, visitors, and staff in a professional manner.
  • Ensure office supplies and materials are stocked and replenished as needed.
  • Support real estate and property management functions, including correspondence with tenants, vendors, and contractors.
  • Assist in marketing and communications efforts, including drafting emails or updating social media.

Qualifications & Requirements:

• Prior experience in administrative, executive, or personal assistant roles (preferred in real estate, property management, or a fast-paced business setting).
• Ability to prioritize tasks, multitask efficiently, and problem-solve independently.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, and scheduling tools.
• Professional demeanor with a high level of discretion and confidentiality.
• Exceptional attention to detail and organizational skills.
• Ability to handle pressure, adapt to shifting priorities, and work with demanding executives.
• Must have a reliable vehicle for running errands.

Schedule & Work Environment:

• Part-time (20-30 hours/week) initially, transitioning to full-time (40 hours/week) after a 75-day probationary period.
• Fast-paced, high-energy office environment with frequent interactions with executives, clients, and vendors.
• Occasional evening or weekend availability may be required based on executive needs.

Perks:

• Opportunity for career growth and expanded responsibilities.
• Exposure to real estate and property management industry professionals.
• Potential for a raise and increased hours upon successful completion of the probationary period.