Accounts Payable Processor

Description

POSITION SUMMARY:

Accurately receive and code invoices and issue payments (either check or ACH) for all vendors in a timely manner. Complete advanced and specialized accounting assignments, as needed. Performs duties with minimal supervision and guidance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Sort, code and prepare invoices for payment.
• Assemble, review and verify invoices and check requests to ensure accuracy, legitimacy and presence of all required approvals and supporting documentation.
• Prepare and enter vouchers into the accounting system.
• Meet department standards of invoice entry within 24-36 hours of receipt.
• Troubleshoot and research invoice issues including outstanding credits, open invoices, invoices pending approval, etc. (Resolve vendor invoice issues within 72 hours of identification).
• Process outgoing payments in compliance with financial policies and procedures.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Ensure accounts payable vendor files are accurate and up to date.
• Serve as key contact for staff for all AP and Expense reimbursements and inquiries.
• Establish and maintain effective, collaborative working relationships with Center employees and outside agencies with which the Center is involved.
• Create and maintain documents in electronic format for processing and storage purposes.
• Provide assistance within the Finance Department to other financial positions, as needed.
• Complete statistical reports and special projects as required.
• Provide supporting documentation for audits.
• Maintain accurate historical records
• Maintain sufficient knowledge of accounting practices to complete duties efficiently.
• Maintain and follow written procedures for each task or responsibility and update procedures as necessary.
• Perform other job duties as assigned.

Requirements

EDUCATION:

Associates degree in Business Administration or related field required, Bachelors preferred. Five or more years working in a relevant setting using allocation methodologies may be considered in lieu of degree.

EXPERIENCE:

• Minimum of two years working experience performing AP duties in an office setting.
• Demonstrated experience allocating to multiple cost centers.
• Experience using Microsoft products.
• Demonstrates mastery of progressively more complex tasks.
• Demonstrates skill level in field working independently with minimal supervision.

ABILITIES, KNOWLEDGE, SKILLS:

• Must be detail-oriented with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Flexible and adaptable to change, with the ability to work under pressure to meet deadlines in a fast-paced office environment.
• Demonstrates initiative and is self-motivated.
• Communication skills must be effective and courteous, requiring high integrity when dealing with restricted and/or highly confidential information.
• Advanced knowledge of accounting and business practices.
• Demonstrate a commitment to continuous skill development to competently serve individuals from diverse cultures and backgrounds.