Office Assistant Intern - Amsterdam

Intelligently Moving Your World

XPENG is a leading technology company focused on designing, developing, manufacturing, and marketing intelligent mobility solutions, including electric vehicles (EVs), electric vertical take-off and landing (eVTOL) aircraft, and robotics. We aim to create a thoughtful and empathetic future for mobility that enhances driving experience. Headquartered in Guangzhou, China, XPENG has regional offices in Beijing, Shanghai, Shenzhen, Silicon Valley, and San Diego, and in 2021, we established our European headquarters in Amsterdam, along with offices in Copenhagen, Munich, Oslo, and Stockholm.

Our passionate and diverse team, with expertise in technology, finance, and the automotive industry, spans hubs in China, the US, and Europe. Together, we are forging our international presence as pioneers in the future of mobility.

Why should you be part of our success story?

XPENG Inc.'s American Depositary Shares (ADSs) have been listed on the New York Stock Exchange (NYSE) under the symbol 'XPEV' since August 27, 2020, and on the Stock Exchange of Hong Kong Limited (SEHK) under the symbol '9868.HK' since July 7, 2021. In 2023, XPENG further strengthened its growth trajectory with a $724 million strategic investment from Volkswagen, solidifying its position in the global market. There has never been a more exciting time to join XPENG — a leader in smart electric vehicles and sustainable mobility solutions.

Job Title: Office Assistant Intern - Amsterdam

Key Responsibilities

1、Office Operations Support

• Daily Task Management: Oversee procurement, inventory management, and distribution of office supplies; conduct regular stock checks and replenish as needed; assist in organizing internal meetings (e.g., booking conference rooms, preparing meeting materials, taking basic minutes); coordinate cross-departmental office resources.
• Office Expansion & Renovation Support: Liaise with renovation teams and suppliers; monitor expansion/renovation progress; gather departmental office requirements and provide timely feedback. Organize renovation-related documents, blueprints, and communication records; assist with on-site safety inspections and material inventory checks;
• Office Environment Maintenance: Assist in inspecting office area facilities (e.g., air conditioning, printers, lighting) for proper functioning; promptly contact maintenance for issues; maintain office cleanliness and coordinate with cleaning teams to optimize cleaning schedules.

2、HR Support Functions

• Sick Leave Follow-up: Assist in contacting local employees on sick leave to contact company doctor for follow up with re-integration plan for employee and prepare the document for UWV and return-to-work plans. Synchronize information with HRBP and update employee sick leave records.
• Attendance Management Support: Collaborate with the headquarters Shared Service Center (SSC) to compile various types of employee leave and attendance statistics, and regularly share statistical information with the SSC and HR Business Partners (HRBPs) for synchronization.
• Recruitment Support: Assist HR in screening resumes, conduct preliminary candidate qualification matching against job requirements (e.g., education, internship experience, skill certifications), organize qualified resumes with initial screening notes, and schedule candidate interviews.

Requirements and skills

• Education and Status : Currently enrolled university student (bachelor's degree or higher), preference for Public Administration, Human Resource Management, or Business Administration-related major; must hold a valid Dutch internship visa or residence permit to fulfill on-site work requirements.
• Language Proficiency : Fluent in both Mandarin and English (excellent listening, speaking, reading, and writing skills) for workplace communication; basic Dutch proficiency preferred to assist with local staff and supplier coordination (e.g., sick leave follow-ups, office facility maintenance liaisons).
• Compliance Awareness : Familiarity with or willingness to rapidly learn EU and Dutch data protection regulations; capable of handling sensitive information such as employee attendance records and recruitment resumes with compliance assurance.
• Work Capabilities : Detail-oriented and responsible with strong time management and multitasking skills; able to concurrently manage office operations and HR support tasks; proficient in Microsoft Office (Word, Excel, PowerPoint); candidates with basic data organization experience preferred.
• Cultural Fit : Adaptable to cross-cultural office environments (requiring coordination with Dutch colleagues and international teams), possessing fundamental communication and coordination skills to interact politely and efficiently with internal/external stakeholders. Familiarity with Amsterdam's local work rhythms and basic daily life scenarios is preferred.
• Attendance Requirements : Available for 4 days per week, able to commit to a stable internship for over 3 months. Prior administrative/HR internship experience (especially at multinational or European companies) is preferred.

XPENG offers:

• An interesting, unique and very varied job at XPENG
• A job with an incredibly large contact surface both internally and externally
• An attractive salary package incl. pension and with the possibility of a bonus
• To be involved in the growth of an existing EV brand in Europe

Next steps:

To comply with GDPR, we can’t process your personal data without your given consent. Therefore, please apply directly via LinkedIn portal so that our team can proceed further.

Our Commitment to Diversity and Inclusion:

At XPENG, we’re an equal-opportunity employer that values diversity and positively encourages applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, disability status or other applicable legally protected characteristics.