Administrative Assistant

Description We are seeking a skilled Administrative Assistant to join our team in Saginaw, Texas. In this Contract to permanent role, you will play a key part in ensuring smooth office operations, supporting human resources functions, and maintaining safety compliance at the facility. This position offers an exciting opportunity for a detail-oriented individual to contribute to various administrative and organizational tasks. Responsibilities: - Manage daily office operations, including ordering supplies, handling mail distribution, and coordinating with external service providers. - Facilitate safety training programs for contractors, visitors, and vendors while maintaining accurate records of certifications. - Organize plant-wide events, recycling initiatives, and employee involvement activities to enhance workplace engagement. - Coordinate HR-related tasks such as scheduling interviews, managing background checks, preparing offer letters, and maintaining compliance with employee rights posters. - Process payroll adjustments and submissions weekly, ensuring proper documentation for vacation, sick leave, and holiday pay. - Assist in onboarding new employees by scheduling training sessions, providing necessary paperwork, and coordinating first-day activities. - Support plant safety efforts by scheduling first aid training, conducting annual evacuation drills, and managing workers' compensation documentation. - Maintain accurate safety documentation, including hearing test data, respirator certifications, and incident tracking reports. - Collaborate with supervisors and HR partners to address employee-related concerns and ensure compliance with corporate policies. - Oversee updates to facility communication platforms, including posting plant-specific information on AppSpace TV monitors. Requirements - Proven experience in administrative roles, including office management and HR support. - Familiarity with payroll systems such as ADP and the ability to handle financial reporting. - Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. - Excellent communication abilities, both written and verbal, for interacting with employees and external partners. - Knowledge of safety protocols and compliance requirements, including workers' compensation and training certifications. - Proficiency in data entry and maintaining accurate records. - Ability to coordinate onboarding processes and mentor new hires. - Experience in event planning and managing employee engagement activities. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .