Assistant Athletic Director

ASSISTANT ATHLETIC DIRECTOR

WORK HOURS

This is a full-time, year-round, Monday – Friday position. Hours can vary and candidate must be willing to work some evenings and weekends depending on athletic event schedules.

POSITION SUMMARY

This position will report to the Athletic Director and take on a wide range of responsibilities. These include Athletic Event Management and assisting in the day-to-day planning, maintenance and execution of all fourteen Brother Rice Athletic Sports. Candidates should be comfortable with extensive computer use for communication, data management, reporting, and daily operations.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Sports Management, Education, or related field.

• Proven experience in athletic administration or coaching at or above the high school level.

• Strong leadership, organizational, and communication skills.

• Knowledge of sports rules and event procedures, MHSAA, NHSF and CHSL regulations and compliance.

• Ability to work collaboratively with diverse groups including students, staff, and community members.

• Demonstrated commitment to promoting sportsmanship and student development.

• First aid and CPR certification.

PREFERRED SKILLS

• Strong leadership, teamwork, communication and public relations skills.

• Excellent organizational, time management, problem solving and decision-making skills.

• Proficient in Microsoft Word, Excel, Google Suite.

• Working knowledge of platforms such as SignUp Genius, PowerSchool, Arbiter/RefPay, Final Forms, Dropbox.

• Excellent email communication skills.

• Proficient in using online registration systems, conducting internet research, and managing social media for event promotion.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of this position include, but are not limited to, the following:

1. Athletic Event Management, including the planning, organization, and supervision of athletic competitions and related activities.

a. Supervise staff, volunteers, and officials.

b. Handle crowd control and spectator services.

c. Maintain discipline among participants and spectators.

d. Demonstrate the ability to assert authority in difficult situations.

e. Implement emergency and safety procedures.

f. Coordinate with security and local authorities.

g. Resolve conflicts, complaints, or scheduling issues.

h. Venue Responsibilities:

i. Set up venues, track, fields, seating, signage, and related equipment.

ii. Ensure equipment is available and functioning properly.

iii. Manage athlete check-in and accreditation.

iv. Ensure first aid, safety, and medical support are available for emergency response.

v. Coordinate opening and closing ceremonies, PA script, prayer and anthem.

vi. Monitor event timing, scoring and results.

vii. Manage facility cleanup and venue closure.

2. Communication Management, including coordination with coaches, staff, participants, parents, schools, spectators, and the public.

a. Maintain open communication among coaches, referees, athletes and administration.

b. Coordinate the communication of schedules, updates and event results.

c. Work closely with training staff to ensure coverage of home athletic events and to report and follow up on

student injuries, including communication with parents.

d. Monitor student-athlete eligibility and notify coaching staff of any eligibility concerns on a daily basis.

e. Respond to and follow up on Athletic Department inquiries in a timely manner via email, telephone, and in-person communication, including all parent requests.

f. Serve as the primary point of contact for outside vendors, including equipment and apparel suppliers, concessions, media requests, college requests, and trophy updates.

g. Collaborate and communicate with other departments essential to the success and operational development of the Athletic Department.

3. Operational Coordination and Planning, including scheduling, season preparations, and program support.

a. Maintain and develop a computerized student-athlete database to manage and track physicals, team rosters, and athlete eligibility.

b. Plan and coordinate athletic schedules for all levels of each sport and season, including tryouts, practices and games.

c. Maintain the Brother Rice Athletic websites to ensure schedules, rosters, photos and coach biographies are current and accurate.

d. Monitor and report all required athletic activities on the MHSAA website including Coaches Rules Meetings, CPR certifications, schedules and score reporting, officials’ ratings, and EAPs.

e. Coordinate transportation for athletic teams as needed, including school buses and charter bus requests, and communicate student-athlete early dismissals to faculty.

f. Develop and manage SignUpGenius schedules to ensure adequate coverage for game-day workers and volunteers, and log all family athletic service hours.

g. Maintain accurate inventory for athletic plaques and chenille letters, record distribution of Varsity “R”s in PowerSchool, and coordinate athletic awards for individual sports banquet.

HOW TO APPLY

Please complete the Brother Rice High School Employment Application and send with resume to [email protected].

DEADLINE

Applications are being accepted until the position is filled.