Administrative Assistant - HR Assistant

Job Description

Job Description

Administrative Assistant - HR Assistant

Position Summary

Do you want to...

• Play a key role in starting up a new manufacturing plant?
• Serve as the administrative backbone for Operations, Engineering, HR, Sales/Marketing, and Finance
• Coordinate recruiting logistics and onboarding documentation to help build a strong workforce
• Help build efficient administrative processes in a growing manufacturing environment?

We are seeking a highly organized and dependable Administrative / HR Assistant to support daily operations within our manufacturing facility. You'll be the backbone of administrative functions-helping coordinate paperwork, maintain records, support internal communication, and assist cross-functional teams across the shop floor and front office. If you thrive in a fast-paced, hands-on environment and have a knack for details, you'll be a great fit.

About Us

Join us in bringing Grand Haven's newest manufacturing facility to life! Kaidi LLC is a Smart Office division of Kaidi Electrical, and we produce inline actuators and understructure assemblies for height-adjustable desks. Kaidi's products are widely used in smart homes, intelligent offices, and other businesses globally. Kaidi stands at the forefront of the linear drive industry. We are building up our manufacturing capacity, and you will be on the ground floor, helping shape the company's direction from its earliest stages. You will be surrounded by a team passionate about creating something new and innovative. The pace is fast, the work is meaningful, and every contribution counts. At Kaidi, you're not just filling a role-you're building a vision. If you're excited about seeing tangible results from your work, and you thrive in a dynamic environment where growth is constant, joining Kaidi could be the journey of a lifetime!

Key Responsibilities

• Provide administrative support to multiple teams including Operations, Engineering, HR, Sales/marketing, Finance, etc.
• Manage the leadership team's calendars, design structured meeting agendas, record meeting minutes and provide action items
• Answer and route incoming phone calls in a courteous, professional manner
• Serve as a point of contact for internal and external inquiries, directing them to the appropriate departments
• Greet and direct visitors, vendors, and new hires in a professional and friendly manner
• Schedule meetings, coordinate training, coordinate travel, and prepare communications for manufacturing staff
• Support full-cycle recruiting efforts including posting job openings, coordinating interviews, and assisting with candidate tracking
• Coordinate pre-employment activities including background checks, drug screens, and onboarding documentation
• Maintain employee files and ensure confidentiality of employee records
• Assist with benefits enrollment documentation and employee change forms
• Support training documentation, certification tracking, and compliance recordkeeping
• Help coordinate employee engagement initiatives, recognition events, and company communications
• Assist teams in creating and maintaining filing systems
• Provide general clerical support including copying, scanning, and emailing
• The above is not an exhaustive list of duties, representing the typical expectations for the role

Qualifications

• 3+ years of administrative experience, preferably in a manufacturing or industrial setting
• Prior experience supporting HR or recruiting functions strongly preferred
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook)
• High level of discretion and ability to handle confidential information
• Excellent organizational skills and attention to detail
• Ability to multitask, prioritize, and communicate effectively with diverse teams
• Experience with ERP systems like SAP is a plus
• Comfortable in a shop-floor environment and working around production activities
• High school diploma or GED required; associate degree preferred
• Team player with demonstrated ability to work effectively with individuals at all organizational levels

Why You'll Love Working Here

• Opportunity to make a real impact on the success of the operation
• Be part of a team that values innovation, efficiency, and craftsmanship
• Opportunities for growth, learning, and leadership in a dynamic manufacturing environment
• Competitive pay and benefits including medical/dental/vision

Working Environment

• On-site role in a production facility-daily presence on the shop floor is a must
• Ability to access and navigate all areas of the facilities and perform the above-mentioned responsibilities

Pay

• $22.00 - $30.00 per hour DOE

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid holidays
• Paid vacation and sick time
• IRA with matching $

Ready to join a company that puts people and safety first? Apply now and help us shape a safer, smarter, and more sustainable future.

Kaidi LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Disclaimer:

As a condition of employment, all candidates must successfully complete a pre-employment screening process. This process may include, but is not limited to:

• A criminal background check to verify the absence of disqualifying offenses.
• A drug screening to ensure compliance with the company's substance-free workplace policy.
• An alcohol test , as applicable, to confirm adherence to safety and legal standards.

The company conducts these screenings in accordance with applicable federal, state, and local laws. Candidates will be required to provide written consent for the screenings during the hiring process. Failure to consent to or pass these screenings may result in disqualification from employment consideration.