Senior Partner Assistant

Job Description

The Senior Partner Assistant provides administrative support for Management Team members from various functions at Roland Berger. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and the ability to understand and adapt to business needs.

This position is open in our Detroit office and requires at least three days of in-office presence.

Responsibilities:

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Proactively supports leaders with internal/external commitments in a fast-paced and client changing environment.

• Anticipates Management Team member needs

• Complete timesheets for management team members

• Coordinates meetings, presentations, and other events and activities

• Sort/distribute mail and packages

• Answer incoming office phone calls and direct, as appropriate

• Greets and directs office visitors

• Works with building management for issues, such as security and visitor management

• Arranges office facilities, including scheduling meeting rooms, audio-visual, and catering, as needed

• Coordinates travel arrangements and prepares and submits expense reports for Partners

• Researches administrative matters; refers questions and issues to appropriate department for further information and problem resolution

• Maintains standard documentation, such as organization charts and distribution lists

• Compiles information and populates PowerPoint presentations and Excel spreadsheets

• Gathers leader feedback for presentation and spreadsheet correction

• Prepares and submits client invoices

• Takes notes and minutes in meetings

• Provides coverage to other administrative assistants as needed

• Engages in other corporate processes, as needed

• Performs ad hoc tasks and project

Qualifications

Qualifications Required

• Minimum 6+ years related experience, preferably within professional services and supporting senior executives

• Bachelor's degree required

• Strong knowledge of Microsoft PowerPoint, Word, Excel, and Outlook

Preferred

• Strong interpersonal and communication skills with the ability to effectively interact and respond to staff, leaders, and clients in an accurate and timely manner

• Experience exercising discretion and confidentiality with sensitive company information

• Ability to quickly and effectively comprehend, compose, and develop general business materials such as correspondence and presentations

• Keen attention to detail

• Excellent organizational skills and the ability to handle and prioritize multiple and varied tasks

• Demonstrates good judgment and takes accountability for decisions and results

• Must be capable of working independently

• Willingness to operate in a flexible and ambiguous environment