Office Associate, Senior - American Heritage Center

Office Associate, Senior - American Heritage Center

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

Generous Retirement Contributions : The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.

Exceptional Health & Prescription Coverage : Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include

Paid Time Off : Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.

Tuition Waiver : Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.

Wellness and Employee Assistance Programs : Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming , we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's

JOB TITLE:

Office Associate, Senior

JOB PURPOSE:

The Office Associate Senior supports the mission and daily operations of the American Heritage Center by providing comprehensive administrative assistance to the Director, Business Manager, and departmental units. This position ensures smooth coordination of events, financial processes, communications, and technology support, serving as a key liaison between internal staff, external stakeholders, and the AHC Board of Advisors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Event Coordination & Board Support

Organize and manage logistics for internal meetings, staff retreats, and external events such as Board of Advisors meetings, lectures, and public programs. Prepare meeting materials, maintain board communications, and assist with special events and development activities.

Administrative & Financial Support

Process invoices, reconcile P-cards, and assist with financial tracking under the guidance of the Business Manager. Manage mail distribution, maintain office supplies, and serve as the first point of contact for phone and email inquiries. Provide technology support for AHC staff and classrooms, liaising with UWIT as needed.

Departmental Assistance & Special Projects

Support AHC units with administrative tasks including travel arrangements, purchasing, and event logistics. Assist with marketing, publications, and website updates. Coordinate recruitment logistics and candidate support.

SUPPLEMENTAL FUNCTIONS:

Additional duties as assigned

COMPETENCIES:

Analysis/Problem Identification

Attention to detail

Consistency

Individual Leadership

Initiative

Quality Orientation

Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: Associate's degree, or equivalent combination of education and experience

Experience: 1 year progressively responsible work-related experience

DESIRED QUALIFICATIONS:

Advanced office management principles and practices.

Accounting procedures involving procurement, travel, and/or employment.

Create, compose, and edit complex written materials.

Communicate effectively both orally and in writing with a wide range of individuals and constituencies.

Maintain calendars and schedule appointments.

Work as a team member and foster a cooperative work environment.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

Cover letter

Resume or C.V.

Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS:

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email mailto:[email protected].

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn move about Laramie, by visiting the

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit

Job Identification: 260180

Apply Before: 02/13/2026, 06:59 AM

Job Schedule: Full Time

Locations: 16 & Gibbon, Laramie, WY, 82071, US

Posted Salary Range: $38,700 - $42,060

Schedule (Hours Per Week): 40

Travel: No

To apply, visit

Copyright 2025 Jobelephant.com Inc. All rights reserved.