Administrative Assistant II

Job Description

Job Description

Job Title: Administrative Assistant II
Location: Sturgis, MI – Onsite – local candidates only
Period: 11/25/2024 to 05/10/2025 – potential for extension/direct hire Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half)
Rate: $22/hr
Contract Type: W2 only

Scope of Services:

Provides clerical will provide support to one or two department managers and their staffs. They will work in conjunction with other clerical staff to support the work area and division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling.

Role, Responsibilities, and Deliverables:

• Provide clerical support by performing tasks such as data entry, filing, and maintaining records.
• Assist with phone coverage, including answering and directing incoming calls in a professional manner.
• Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards.
• Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials.
• Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area.
• Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance.
• Professional handling of incoming calls and effective communication with internal and external stakeholders.
• Preparation of reports and documents that meet quality standards and contribute to informed decision-making.
• Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively.
• Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness.

Experience:

• Proficiency in one to two software programs, such as Microsoft Office Suite, is required.
• Prior experience in providing clerical support or administrative assistance is preferred.
• Strong organizational skills and attention to detail are essential for success in this role.
• Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders.
• Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment.